Sales Assistant

Sales Assistant – CRM, Scheduling & Sales Operations | Remote

Position Type: Full-Time, Remote
Working Hours: U.S. Business Hours

About the Role

At Pavago, one of our clients is hiring a highly organized and execution-focused Sales Assistant to support a fast-moving sales team across CRM management, scheduling, proposals, reporting, and day-to-day sales operations.

This is not a sales-closing role. Your responsibility is to keep the sales team organized, prepared, and focused on revenue-generating activities.

You’ll help ensure CRM records stay accurate, sales calls and follow-ups happen on time, proposals are polished, pipeline reporting remains reliable, and no lead, task, or opportunity falls through the cracks.

If you enjoy structure, coordination, and helping high-performing sales teams operate efficiently, this role is a strong fit.

What You’ll Own

• Maintain accurate records in CRM platforms such as:
• Salesforce
• Hub Spot
• Zoho CRM
• Pipedrive
• Update leads, contacts, opportunities, and pipeline stages
• Keep notes, activities, follow-ups, and next steps current
• Identify and remove duplicate, incomplete, or outdated records
• Maintain strong CRM hygiene and reliable pipeline visibility
• Track outstanding sales activities and deadlines
• Support day-to-day sales workflows and operational organization
• Ensure sales representatives have accurate information when they need it

• Schedule:
• Sales calls
• Product demos
• Follow-up meetings
• Internal meetings
• Coordinate calendars across multiple time zones
• Manage scheduling through Google Calendar, Outlook, and Calendly
• Handle reschedules, reminders, and meeting logistics
• Monitor upcoming meetings and identify potential scheduling conflicts
• Ensure sales representatives have the right context and materials before meetings
• Keep follow-up meetings and next steps moving on time

• Prepare, format, and proofread:
• Sales proposals
• Quotes
• Presentations
• Client-facing documents
• Support RFP and RFI responses using approved templates
• Create polished materials using Google Slides, PowerPoint, and Canva
• Review documents for accuracy, formatting, and completeness
• Ensure sales materials are professional and delivered on time
• Maintain organized versions of proposals and supporting documents

• Prepare weekly and monthly sales reports
• Track:
• Pipeline activity
• Conversion metrics
• Sales KPIs
• Deal progression
• Maintain dashboards and reporting trackers
• Keep pipeline information current and reliable
• Identify missing or outdated information before reporting
• Ensure leadership has accurate visibility into sales activity and pipeline performance

• Draft professional follow-up emails, reminders, and meeting summaries
• Support inbound lead routing and response coordination
• Track outstanding actions and follow-ups
• Ensure prospects receive timely communication
• Help maintain momentum throughout the sales process
• Flag overdue tasks or stalled opportunities for appropriate follow-up

• Collaborate with Sales, Marketing, Finance, and Operations
• Coordinate internal handoffs and approvals
• Track deal-related tasks and documentation
• Help prevent communication gaps and operational delays
• Support smooth transitions from sales into onboarding or delivery
• Maintain visibility into outstanding dependencies across teams

Requirements

• 1–2+ years of experience in:
• Sales Support
• Administrative Support
• Operations Coordination
• Executive Assistance
• Hands-on experience with at least one CRM, such as:
• Salesforce
• Hub Spot
• Zoho CRM
• Pipedrive
• Strong scheduling and calendar management experience
• Proficiency with Google Workspace and/or Microsoft Office
• Strong written English communication skills
• Excellent organizational and…