Sr Coordinator - Field

Summary

Responsible for performing and overseeing a wide range of administrative activities. These may include but are not limited to duties surrounding general administrative support.

• Perform complex administrative tasks requiring independent judgment and high skill level and considerable knowledge of administration processes.
• Good knowledge of supervisor/department/company business.
• Maintain calendars and schedules and coordinate meetings and conference calls.
• Meeting coordination, to including scheduling, reservations and travel arrangements based on brief instructions.
• Assist in office management processes, including coordinating office moves, handling space allocation, purchasing office equipment and supplies, and serving as liaison with company Office Management personnel.
• Process invoices and prepare expense reports using defined code categories in compliance with company policy.
• Compose memos, reports and other correspondence from a brief outline, verbal instructions and determine the most appropriate format and best method of presentation.
• Regularly compiles data, prepares, and prints related reports.
• Open and route incoming mail.
• Respond to correspondence for the supervisor or attach files/data that will assist the supervisor in responding.
• Work with outside vendors.
• Handle special projects as required.
• Assist departmental management team and staff as needed.

• High school diploma or equivalent and 2+ years of experience in an administrative role.
• Excellent communication and interpersonal skills.
• Proficient in Word, Excel, SharePoint, PowerPoint, and Outlook.
• Excellent written and verbal skills required.
• Must be able to interface effectively with all levels of internal and external personnel.
• Must be detail-oriented with good organizational skills.
• Ability to work in a fast-paced environment on multiple, concurrent assignments.
• Flexibility to work extended hours if required.
• Must be able to work effectively with a diverse workforce, set own priorities, and balance multiple jobs to meet deadlines.
• Must exercise initiative, discretion, good judgment and tact in handling job responsibilities and assignments.
• Experience with in the gas and energy industry is desirable.

• Usually, normal office working conditions.
• Must be able to remain in a stationary position 50% of the time due to prolonged periods of sitting or standing.
• Occasional overnight travel may be required.