Finance Director

Description

The Finance Director is an “at will” position, meaning that they serve at the pleasure of the Housing Authority Executive Director and may therefore be terminated from employment at any time and for any reason with or without cause. The person holding the position understands that they have no property right or interest in continued employment.

The following represent the major essential and secondary duties of the position; however, they are not intended to be all-inclusive. The Housing Authority reserves the right to change, reassign, or combine job duties at any time.

Responsible for the accuracy and integrity of the Housing Authority’s general accounting and finance related activities including but not limited to payables, receivables, payroll, general ledger, budget creation and maintenance, auditing, fiscal reporting, recordkeeping, and compliance; internal and external financial information reporting and planning, financial analysis, as well as grant and special funds accounting. Performs highly responsible administrative and leadership work involved in the planning, coordination, management, oversight, and stewardship of the fiscal operations of the agency;

advises, supports and works with other executive staff to establish agency policy, procedure, objectives, and work culture. Assumes full management responsibility for all Accounting Department services and activities including recommendation of policies and procedures for improvement of financial operations and internal controls. Preparation of all financial reports required, including fiscal year-end reporting; preparation of initial operating budgets and revisions; maintenance of all financial records;

examination, balancing, adjusting and reconciliation of accounting records.

This individual has direct supervisory responsibility for all personnel assigned to the Accounting Department. Receives administrative direction from the Executive Director.

Duties involve all supervisory responsibilities including staff selection, training, monitoring of work flow, problem resolution, performance appraisals, and policy development and implementation. Reviews and/or audits work to insure consistency and compliance with regulations, internal controls, and audit requirements.

Performs and supervises financial aspects of the Housing Authority’s operation, such as payroll, accounts payable and receivable and cash flow. Develops and maintains all general ledgers using computerized accounting system. Reviews accounting entries prepared by department staff, insures accuracy and integrity of all journal entries, verifies all account balances, reviews all invoices for payment. Prepares trial balance and generates financial statement for all programs.

Maintains accounting records and files in accordance with established regulatory requirements and review criteria.

Has a thorough working knowledge of all agency accounting software, and shares responsibility with the accounting staff for the day to day activities related to cash receipts, disbursements, payroll, bank accounts, etc.

Develops overall budget projections and revisions. Prepares annual budget projections for all HUD programs including Low Income Public Housing and Section 8 Housing Choice Voucher programs; USDA RD 514-516;
Bond and Tax Credit properties; and open market units according to established regulations. Coordinates data and information from other management staff for the development of budgets. Compiles and prepares necessary documentation to complete and submit the proposed budget for Board approval. Compiles reports to substantiate funding requests and requisitions funds from appropriate funding sources. Monitors and analyzes all budget funds, cash flow requirements and expenditures, and provides necessary information to the Executive Director to insure compliance with funding source requirements.

Maintain fixed asset and inventory records. Records depreciation, acquisitions and dispositions. Responsible for annual physical inventory of Housing Authority assets and bi-annual inventory of office and…