Accounts Payable Specialist

Accounts Payable Specialist

We are looking for an Accounts Payable Specialist to join a team in Chico, California in a contract-to-permanent capacity. This role is ideal for someone who can manage day-to-day payables with accuracy, maintain strong vendor relationships, and support efficient financial operations. The position focuses on invoice review, payment coordination, account reconciliation, and process support in a fast-paced accounting environment.

Responsibilities:

• Process a high volume of invoices by reviewing documentation, assigning correct account codes, and entering transactions accurately into the accounting system.
• Complete three-way matching by comparing purchase orders, receiving records, and vendor invoices before approving items for payment.
• Coordinate recurring payment cycles by preparing check runs, ACH transactions, wire transfers, and approved credit card payments.
• Maintain vendor files by updating tax forms, service agreements, and onboarding records while responding to billing questions and payment issues.
• Reconcile supplier statements, employee expense submissions, petty cash activity, and other payable-related records to ensure balances are accurate.
• Support month-end and year-end accounting activities, including 1099 preparation, statement review, and assistance with financial reporting needs.
• Monitor open obligations, identify available payment discounts, and take appropriate action on amendments, credits, or stop-payment requests when needed.
• Review spending activity and recommend opportunities to improve workflow efficiency, including the use of accounts payable automation tools.
• Communicate purchasing and payment procedures clearly to internal staff and raise concerns to management when exceptions or policy issues arise.