Executive Assistant to Vice President of University Advancement; Confidential Administrativ

Our Commitment To Equity, Diversity, And Inclusion

California State University (CSU), Chico is a comprehensive and residential public university, holding Hispanic-Serving Institution (HSI) designation. Chico State operates as part of the 23-campus CSU system, which educates the most ethnically, economically, and academically diverse student body in the nation. The university enrolls over 15,000 students, with over half identifying as first‑generation college students. Our values are predicated on the primacy of student success and the elimination of equity gaps, and we actively recruit outstanding candidates who have experience working with diverse populations.

Black, Indigenous, People of Color, veterans, and individuals with diverse abilities are encouraged to apply.

Under the general supervision of the Vice President for University Advancement (VPUA), the incumbent serves as the Executive Assistant to the VPUA and provides executive administrative support, logistics support, operational support, and communications support to the Office of the VPUA and the Executive Director of Development. The role works closely with other Vice Presidents, Associate Vice Presidents, the Office of the President, and the CSU Chancellor’s Office.

Responsibilities include managing executive scheduling and communications, coordinating meetings and events, maintaining accurate donor and constituent records in the CRM system, and supporting daily office operations. The position also supports fundraising and donor engagement by coordinating agendas and logistics for development events, donor visits, and recognition programs; it assists with the implementation of University Foundation Board of Governors meetings and function under the guidance of the board and Project Manager.

In addition, the role supports division‑wide initiatives related to employee engagement and satisfaction, contributing to the overall effectiveness and mission‑driven success of University Advancement.

Must possess the knowledge, skills, abilities, and/or experience to be fully proficient in performing the assignments of this position. Requires a bachelor’s degree in a related discipline and two years of recent related experience, or an equivalent combination of education and experience.

• Bachelor’s Degree
• Experience in coordinating events and written communications
• Thorough knowledge of university administration and a comprehensive understanding of the various divisions within a university

Full‑time

12/12

Mon‑Fri 8:00 am‑5:00 pm, Summer:
Mon‑Thu 7:00 am‑5:30 pm

$56,244 – $134,676 per year

This position qualifies for benefits including a tuition fee waiver (if eligible). CSU, Chico offers a number of benefits to its employees, such as sick leave, vacation, and health insurance. For more information, see employee benefits summary.

Applicants will be required to disclose whether they have received a final administrative or final judicial decision determining that they have committed sexual harassment within the last seven years only after a determination is made that they meet the minimum qualifications for the position, and before an offer of employment is extended. Applicants who reach the final stages of the application process must also sign a release form authorizing the release of information by their current and/or former employers regarding any substantiated allegations of misconduct.

The successful candidate may be required to complete a background check, including a criminal records check, sexual offender registry check, and/or fingerprinting. This is a sensitive position based on CSU guidelines, and the incumbent is responsible for the safety and security of Level 1 data, which is confidential information protected by statutes or regulations.

Graduate and undergraduate programs boast high‑quality research experiences, exceptional faculty mentoring, and civic and global engagement opportunities. The campus motto, “Today Decides Tomorrow,” is brought to life by inclusive…