Real Estate Assistant- Transaction Coordinator

We are seeking a motivated and detail-oriented Real Estate Assistant to support our real estate team. The ideal candidate will demonstrate adaptability to various technology applications while possessing a strong foundation in general office tasks.

• Maintain organized files and records, both digitally and physically, ensuring easy access to important documents.
• Utilize various technology applications for managing listings, client databases, and communication.
• Respond to client inquiries promptly and professionally, providing excellent customer service.
• Perform market research and compile relevant information to assist Broker in property listings.
• Start and stop utilities.
• Track expenses and process reimbursement requests, ensuring all documentation is accurate and complete.
• Calculate and initiate commission demands. Coordinate with escrow company.
• Manage bank deposits and maintain records of financial transactions with high attention to detail.
• Collaborate with the accountant to provide full documentation for financial reporting and audits.
• Support Broker with general office tasks, including data entry, filing, and document preparation.
• Follow instructions meticulously while completing tasks with a high degree of accuracy and attention to detail.
• Proactively identify and solve operational challenges, ensuring a seamless workflow.
• Assist in managing real estate transactions from start to finish, ensuring all documentation is accurate and submitted on time.
• Provide administrative support by managing calendars, scheduling appointments, and coordinating meetings.

• Proven ability to quickly adapt to multiple new technologies and software applications.
• Strong general office experience with a focus on administrative support.
• Excellent problem-solving skills with an ability to think critically.
• Highly organized with a keen attention to detail.
• Task-driven and capable of managing multiple priorities effectively.
• Self-starter with a proactive approach to challenges and tasks. The office is small and very quiet. The assistant must be self-disciplined, highly accountable, and comfortable working alone, although guidance is only a call/text/email away.
• Preferred:
  Real estate license or working towards obtaining one.
• Preferred:
  Experience as a Transaction Coordinator, but not mandatory. Alternately, a background in property management can be useful.