Contracts Officer

Summer Hours
7:00a.m.–5:30 p.m.
Monday–Thursday

Mailing Address
Chico State Enterprises
25 Main Street, Suite 203
Chico, CA

STATUS: Full-time / Benefited / Hourly / Non-Exempt

COMPENSATION: $30.43 - $35.64 per hour

DEPARTMENT: Chico State Enterprises Sponsored Programs Department

LOCATION: 25 Main St, Chico, CA. This position will be eligible for partial telecommuting.

RECRUITMENT : 447

RESIDENCY
:
Candidate must be a California resident. Chico State Enterprises is not a sponsoring agency for staff and management positions (i.e., H-1B Visas).

Chico State Enterprises (CSE) is a non‑profit auxiliary corporation of California State University, Chico. CSE provides specialized business services to support innovative research programs, community partnerships, entrepreneurial projects, and other education‑related activities funded by public and private grants, contracts, or gifts led by faculty and associates of the University. Annual revenues are $111 million and support 2,000 full‑ and part‑time faculty, students, and staff.

Provide support to Chico State, CSE Administration, and CSE programs, projects, faculty, and staff by developing, preparing, processing, and disseminating funding awards and related documentation.

With guidance from the contracts unit technical lead and under the general supervision of the director of sponsored contracts, the incumbent’s work will center on:

• Responsible for processing sponsored awards from a wide variety of sources, which may include federal, state and/or local governments, non‑profits, and other funding sources.
• Reviews and develops the terms and conditions of grant agreements, contracts, subcontracts, award modifications, and related budget documents.
• Reviews, analyzes, and interprets sponsor and University documents, policies, procedures, and correspondence. Updates grant and contract templates to reflect changes.
• Processes grant agreements and contracts through a required approval process; resolves issues as needed.
• Prepares, maintains, and administers funding instruments, memorandums of understanding (MOUs), pre‑award compliance documents, and similar documents according to CSE and California State University (CSU) policies and procedures, and applicable government regulations.

• Provides technical assistance to faculty and staff project directors concerning grant agreement and contract development.
• Consults and confers with faculty and staff, external stakeholders, and collaborators regarding the development of grant agreements and contracts, budget matters, and program objectives; drafts recommendations, produces reports, and distributes information as needed. Interprets and explains agreement provisions and terms as needed. Resolves problems arising during contract negotiation.
• Identifies contractual and policy issues, such as compliance requirements and conflicts of interest, and follows through until issues are resolved.
• Maintains up‑to‑date records of award, amendments, extensions, and any other documentation of grant and contract‑sponsored projects. Collaborates with the CSE compliance officer and other CSE administrative staff to encourage best practices and ensure compliance with contractual obligations.

• Partners with other CSE administrative staff to serve as an educational resource to the campus regarding institutional processes.
• In collaboration with sponsored programs pre‑ and post‑award staff, maintains complete award records to ensure compliance with reporting and regulatory requirements; ensures accessibility to CSE administrative staff.
• Updates and maintains various spreadsheets, databases, and logs to track award processes and ensure clear communications with CSE units.
• In consultation with the contracts unit technical lead and director of sponsored contracts, engages in ongoing professional development geared toward taking on new challenges or assignments over time.
• Performs other duties as assigned.

• Bachelor's degree and two years of relevant experience, or an equivalent combination of education and relevant…