Part-Time Clerk

Employment Status

Non-Exempt; UFCW 1459 Admin;
Part-Time

19 Hours/Week

Pay Grade:
Grade A1;
Step 02 – Step 04

Salary Range: $17.78/Hour - $21.25/Hour

Schedule:

Monday – Friday

Certifications/Licenses

Required:

High School diploma or equivalent, or in the process of obtaining one

The City of Chicopee’s Registrar of Voters is hiring a Part-Time Clerk who will perform a variety of duties in accordance with state statutes and office policies. The Clerk is responsible for aiding in registering new voters, listing of residence, preparation of election materials, and issuing various certificates. This position must acquire knowledge of state and federal election laws. This person is also subject to the same obligations and penalties as the Registrars (MGL Ch.

51, Sec 22-25).

• Assists Assistant Registrar(s), as necessary
• Receives, processes, and maintains affidavits of voter registration from the general public, RMV, Public Assistance agencies, by mail, from other cities and towns, and online
• Participates in special registration sessions and in registering voters in healthcare facilities
• Sends acknowledgment notices to voters, either transmitted electronically or by mail, copies of registration to election officials in the city, town, or state where the voter was previously registered
• Sends confirmation notices to voters who do not answer annual census
• Changes voter’s name, address, or party enrollment upon written request or when notified by other agencies
• Removes voters and residents name for just cause
• Issues party enrollment and provides proof of residency for veterans’ benefits, Social Security Administration, use of Chicopee landfill, and RMV
• For elections: verifies names on nomination papers and petitions, processes absentee voters applications, updates records of early voters, assists poll workers, reinstates voters whose names do not appear on the voting list
• Reviews provisional ballots cast on Election Day
• Assists Board of Registrars in conducting election recounts
• Keeps track of voting history of voters and removes inactive voters who fail to vote in two consecutive biennial State elections
• Changes voter and registration records following every redistricting
• On occasion, picks up or delivers various office materials
• Assists people researching ancestry
• Performs other related duties requested by the Board of Registrars
• Provides customer service in person, by phone, by email, or by other means
• Performs other duties as assigned

• High School diploma or equivalent, or in the process of obtaining one, with secretarial and business courses strongly preferred
• The work involves numerous standardized practices, procedures, or general instructions that govern the work and in some cases may require additional interpretation. Judgment is needed to locate, select and apply the most pertinent practice, procedure, regulation or guideline.
• The ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions and decimals.

• Recurring Sick Time
• Vacation
• Thirteen Holidays Per Year
• Retirement Plan
• and more…

The City of Chicopee is an Equal Opportunity Employer.