Administrative Sales Assistant

Position: Administrative Sales Assistant (FT)
Job Title:

Senior Commercial Loan Specialist

Department:
Loan Administration

Job Status:
Full Time

FLSA Status:
Non-Exempt

Grade: 10

Amount of Travel:
Some Travel

Reports To:

VP, Loan Administration Manager

Positions Supervised: N/A

POSITION SUMMARY

Under the general supervision of the VP, Loan Administration Manager, the Senior Commercial Loan Specialist works closely with Lenders, Portfolio Managers & Loan Assistants to ensure Commercial Loan Documentation is prepared in accordance with the Bank's lending policies and approvals. Performs a pre-funding and post-closing review of all documents and assures that all closing conditions have been met. Reviews and monitors pre- and post-closing quality control procedures.

ESSENTIAL FUNCTIONS

* Performs pre- and post-closing reviews on all commercial loan documentation. Assures that the documents are in line with the approval and that all closing conditions have been satisfied prior to funding. Works closely with Attorney's, Commercial Lenders and Loan Assistants to ensure an efficient closing process.

* Reviews credit approvals for commercial loans for accuracy.

* Performs a post-closing review for all commercial loan modifications; assures that document is prepared according to approval authority. Responsible for the on-going review of the document exception report. Follows up with appropriate staff to ensure all documents are received in a timely manner.

* Reviews all Flood policies for properties located in a flood zone prior to closing to assure policy is in compliance with Federal regulations and Bank policy.

* Reviews all Hazard Insurance binders/policies prior to closing to assure Bank is properly listed as mortgagee and that there is sufficient insurance.

* Reconciles Miniter Invoice for Force Placement Insurance and works with Commercial Loan Assistants and Lenders to ensure that active policies are received.

* Performs post-closing review and assures all collateral on commercial loans has been properly perfected.

* Works closely with the Senior Booking Specialist to ensure timely and accurate commercial loan booking to the Core System

* Performs the UCC continuation process and assures that all UCC's are renewed in a timely manner.

* Performs historical UCC filings in Wolters Kluwer for any UCC filed by an attorney

* Reconciles Wolters Kluwer invoice to ensure that continuation fees are being added to the appropriate loans.

* Provides final Quality Control on all commercial loans to ensure that originals have been filed properly and that all documentation has been uploaded into OnBase in accordance with bank policy.

* Review's CRA and HMDA data sheets for accuracy prior to submission.

* Completes Monthly Small Business Administration Reporting

* Represents the department in various committees such as Compliance, and any other committees as designated by the VP/Loan Administration Manager.

* Responds to audit requests including but not limited to Internal, External and OCC.

* Must complete BSA, AML, and other Regulatory and Continuing Education as assigned.

* Must adhere to all bank and regulatory policies and procedures specific to position.

* Assumes additional responsibilities as requested.

POSITION QUALIFICATIONS

* Competencies

* Communication

* Decision-Making/Judgment

* Job Knowledge

* Productivity & Time Management

* Quality

* Results Focus

Education/Experience/Skills & Abilities

* Bachelor's Degree or the equivalent work-related experience required.

* Three to five years of similar or related experience.

* Knowledge of each operational aspect of the department.

* Excellent communication skills.

* Working knowledge of Microsoft Office (Word and Excel) required.

* Ability or organize, prioritize, delegate, meet deadlines and balance numerous tasks at the same time.

PHYSICAL DEMANDS

Physical Demands

Lift/Carry

Stand Occasionally

10 lbs or less Frequently

Walk Occasionally

11 - 20 lbs Occasionally

Sit Constantly

21 - 50 lbs Not Applicable

Handling/Fingering Frequently

51 - 100 lbs Not Applicable

Reach Outward Occasionally

Over 100 lbs Not Applicable

Reach Above Shoulder Occasionally

Push/Pull

Climb Occasionally

12 lbs or less Occasionally

Crawl Not Applicable

13 - 25 lbs Occasionally

Squat or Kneel Occasionally

26 - 40lbs Not Applicable

Bend Occasionally

41 - 100 lbs Not Applicable

N (Not Applicable) Activity is not applicable to this occupation.

O (Occasionally) Occupation requires this activity up to 33% of the time (0-2.5+ hrs/day)

F (Frequently) Occupation requires this activity from 33%-66% of the time (2.5-5.5+ hrs/day)

C (Constantly) Occupation requires this activity more than 66% of the time (5.5+ hrs/day)

Other

Physical Requirements

None

Westfield Bank has reviewed this job description to ensure that essential functions and basic duties have been included. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills and abilities. Additional functions and requirements may be assigned by supervisors as deemed appropriate.