Bookkeeper​/Accounts Payable & Receivable

Bookkeeper / Accounts Payable & Receivable

Chillicothe R‑II School District — Chillicothe, Missouri

Job : 5743436

Final date to receive applications: Jun 26, 2026 11:59 PM (Central Standard Time)

Posted: May 27, 2026 5:00 AM (UTC)

Starting Date: Immediately

SUMMARY: Processes accounts payable and receivables and maintains associated vendor and invoice files for the District. Establishes accounts with vendors, and Annual Secretary of the Board Report (AS ).

• Posts all purchases and purchase orders to the general ledger, and prepares a monthly report.
• Reviews, processes, codes, and pays all authorized invoices. Ensures timely entry of data to the school accounting system.
• Responsible for W-9s, 1099s and other required tax forms related to accounts payable and/or receivable.
• Prepares, verifies and distributes accounts payable checks, file copies for each month.
• Maintains general files, and files of paid and unpaid invoices and purchase orders.
• Maintains vendor file and responds to vendor inquiry regarding payment.
  
  Reconciles bank statement with school accounting balance sheet and cash financial statement.
• Responds to expenditure questions from administrators, teachers, and secretaries. Runs operating reports and cumulative activity records.
• Assists secretaries with help they may need regarding purchase order files in the school accounting system.
• Checks for and corrects coding errors in general ledger through manual journal entries.
• Responsible for money and fund transfers.
• Makes daily deposits for the District.
• Responsible for tuition collection, information and correspondence.
• Prepares for and works with school auditors for the annual audit.
• Completes transfers in regard to student activity codes at fiscal year-end.
• Courteously greets visitors, determines their needs and directs them to the proper person.
• Answers office telephones and responds appropriately to requests for information.
• Prepares routine billing correspondence with needed Superintendent signature.
• Prepares financial statements and monthly payment of bills for the Board of Education. Provides a monthly general ledger to the Board Secretary for required online posting.
• Serves as the District DESE User Rights manager in web applications.

EDUCATION and/or

EXPERIENCE:

High School diploma or GED. Two to three years of job-related experience is preferred. Familiarity with electronic accounting systems and Microsoft Office.

OTHER

SKILLS AND ABILITIES:

Strong organizational skills, analytical mind. Ability to communicate clearly and concisely. Ability to perform duties with awareness of all district requirements and Board of Education policies.

EVALUATION: Performance of this position will be evaluated in accordance with provisions of the Board’s policy on Evaluation of Support Staff Personnel.

TERMS OF EMPLOYMENT: Twelve-month employment. Salary to be established by the Board of Education.

Position Type: Full-Time

• Citizenship, residency or work visa required

• Daniel Wiebers, Superintendent of Schools
• Chillicothe R‑II
• Phone:
• Email: (Use the "Apply for this Job" box below).