Patient Access & Pre-Access Supervisor

CAREER OPPORTUNITY OFFERING Bonus Incentives Paid Certifications Tuition Reimbursement Comprehensive Benefits Career Advancement The starting salary for this position is $47,400.00 annually, final compensation will be based on experience­­­­

Job Summary:

The Patient Access and Pre-Access Supervisor oversees daily operations of the patient access/pre-access team, ensuring efficient workflows, staff performance, and adherence to revenue cycle goals. Manages scheduling, monitors KPIs, and ensures compliance with regulatory and organizational standards. Provides coaching and performance feedback, resolves complex patient and operational issues, and partners with clients to optimize front-end processes. Plays a key role in overseeing onboarding, training, and continuous development of staff, while driving initiatives that improve patient satisfaction and operational efficiency.

Provides comprehensive support for client needs and assumes additional duties aligned with business priorities.

Essential Job Functions:

Coordinates all registration duties with direct and indirect reporting employees.  Ensures registration and pre-registration duties are completed daily.  Provides training for staff.  Monitors daily productivity and communicates with staff.

Provides and reviews reporting to track department performance in key metrics including point of service, wait times, overtime, productivity, and others as necessary. Report needs may be daily, weekly, monthly, quarterly, annually, or as requested.

Assigns and coordinates staff schedule, including scheduling rotation, time off, and call-offs as necessary.  Ensures that department coordinates schedules in accordance with organizational policies.  Minimizes overtime while maximizing productivity.

Responsible for upfront collection process tracking and monitoring.  Assigns goals and provides coaching and corrective action as appropriate.

On-call rotation which includes days, nights, and weekends as necessary.  While performing on-call duties, the Supervisor may be required to provide administrative and educational guidance to staff via telephone.  If necessary, the Supervisor may be required to fill in for call-offs, staffing issues, or unexpected volumes.

Assists with developing department processes and procedures.  Conducts staff training, education, and development.  Conducts audits to ensure acceptable performance and provides continual coaching and education as necessary.

Acts as a resource person for staff and ancillary departments.  Embraces standards of behavior to provide and promote excellent customer service for both internal and external customers.  Holds self and others accountable for behaviors that promote service excellence.

Manages assigned projects regarding implementing, tracking, and process changes.  Reports to Patient Access Leadership routinely for monitoring.

Participates in daily facility activities as assigned by Patient Access Leadership.  Gathering of statistical information of assigned.  Works in the department as needed in designated areas.

Assists with staff evaluations.  Maintains time/attendance system.

Attend facility meetings as required/needed by department and/or client to ensure process alignment and effective communication between clinical team and our team.

This document is not an exhaustive list of all responsibilities, skills, duties, requirements, or working conditions associated with the job. Associates may be required to perform other job-related duties as required by their supervisor, subject to reasonable accommodation.

Ensemble Required License / Certification:  Certified Healthcare Access Management (CHAM)
Certified Revenue Cycle Representative (CRCR)
Job

Experience:

- 1 to 3 Years Required

Knowledge, Skills and Abilities:

2 Year/ Associate degree or 4 year/ Bachelor’s Degree2-3 years of supervisory experience in healthcare or business field preferred

Ability to lead/direct others; high degree of analytical ability; working knowledge of Microsoft Office.

Knowledge of registration, insurance, scheduling, and/or verification and hospital billing

Demonstrated advanced usage of AI and the management of teams using AI to lean into process and technological improvements, to include the exploration, experimentation, and application of AI.