Administrative Clerk Job Chilliwack area,BC Canada,Administrative/Clerical

Position: Administrative Clerk- F/T 1884

“What we do together…our H.E.A.R.T is our difference.”

Do you have a genuine passion in promoting the values of Indigenous culture working with and for Indigenous children, youth, and families (First Nations, Métis, and Inuit) while respecting their cultural diversity?

If so, consider joining our Xyólheméylh work family. We are a fully delegated Indigenous Child & Family Service Agency providing programs and services to Indigenous children, youth, and families on and off reserve within Stó:lō Territory in the Fraser Valley between Yale First Nation and Surrey BC.

Our programs and services are created and delivered with the support of our Elders Advisory Council with special attention on strengthening culture and identity, while honoring the strength of families.

We strive to work in a holistic way to keep families together and reintegrate children back with their families and extended families.

O
ur service delivery is done with an open heart and an open mind focusing on the best interest of the family while keeping children at the center.

We work to ensure children are connected to their family and community while striving to ensure their inherent rights to heritage and identity are upheld in all we do.

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Administrative Clerk-

-Full-Time Positions-Chilliwack

Base Office: TBD

Administration Team

Salary- $47,.49 to $54,.69 per annum (35 hrs. per week)

POSITION SUMMARY:

Performs general clerical duties and routine administrative-related tasks for the Fraser Valley Aboriginal Child and Family Services Society, (FVACFSS). The position’s key results areas include administrative filing and record keeping; may require lifting (up to) 30 lb. of boxed files; data entry, typing; preparation/ drafting of routine email correspondence, administrative reports, and other communications; ordering of office supplies and equipment; monitoring & actioning ICM task list;

general information assistance to staff, clients, and the public; and performing other tasks as assigned. The Administrative Clerk will share in the duties to provide coverage for reception multi lined phones.

Xyólheméylh is proud to have an Elders Advisory Council to ensure that culture is embedded throughout the agency ensuring the goals, missions and values are upheld in a good way. Lets'emót – to be of one heart and one mind.

EDUCATION, EXPERIENCE & KNOWLEDGE

REQUIRED:

Grade 12 Graduation; courses in Office Administration an asset

Minimum of one-year related office/clerical experience

Demonstrated ability to use all Microsoft programs

Sound organizational skills, attention to detail, accuracy, ability to follow instructions, and analytical skills

Ability to multitask in a fast-paced work environment

Good verbal and written communication skills and ability to establish rapport with people of all educational and occupational backgrounds

Obtaining the appropriate level of First Aid Certification for your base office would be an asset

Valid BC driver’s license required

Reliable transportation

Criminal records check required

DUTIES AND RESPONSIBILITIES:

Maintains client files and general filing systems

Sharing in the maintenance of the office filing system including creating files, combining files, splitting files, filing documentation on appropriate files, preparing files for closing, transfer and/or off-site storage; may require lifting to 30 lb. of boxed files, and moving file boxes regularly for organization

Request’s and/or retrieves files from off-site storage

File loose-leaf paperwork into the proper CS/FS/RE File Searches management information system for client’s previous/current agency involvement and updates electronic data base Create, send, and receive files electronically and with a paper-file-copy Prepares files for court and/or lawyer with urgency

Performs routine data entry and/ or typing of administrative memoranda, letters, and reports

Data-Entry and Typing skills, and problem-solving skills

Close attention to detail; constantly verifying numbers, names, and dates for filing in chronological order.

Ability to utilize MS Office and ability to use/learn other computer programs

Write letters, print reports, create files, check ICM daily to do list.

Performs…