Records Team Lead

Position Summary

Seabird Island is committed to fostering organizational excellence and preserving vital information through effective records management. We are dedicated to creating a culturally safe and inclusive environment that respects and values Indigenous knowledge, traditions, and ways of being. We are seeking a Records Team Leadto join our team, working collaboratively to support the Records Management program in ensuring the efficient organization, security, and accessibility of records.

This is a term contract with an end date in September 2027 with the possibility of extension.

Sq'éwqel (Seabird Island Band) is located 1 kilometer from Agassiz, BC on the beautiful Fraser River, 120 km east of Vancouver. We are dedicated to fostering a vibrant and resilient community. Our work spans a diverse range of services including housing, education, health, wellness, early childhood development, community infrastructure, and cultural vitalization. By joining our team, you will be part of an organization that values First Nations knowledge, promotes self-advocacy, and strives to create a holistic and culturally safe environment for all community members.

• Supervision and Leadership: Provide overall supervision to the Records program, including supervision of
  • Work planning, scheduling, and assessment of staffing needs
  • Promoting shared team goals and collaboration among members.
• Prepare and assist in the preparation of reports and recommendations for the Manager and stakeholders.
• Make presentations and provide advice/guidance on the Records Program.
• Initiate actions required by the Manager and coordinate and monitor assigned tasks emerging from meetings as directed by the Manager.

• Help develop Records Management system specifications by using best practices, assessing business needs, and clearly documenting requirements.
• Lead, direct and assign Records Management staff daily work activities.
• Help design information management systems by translating information processes into functional requirements.
• Support and assist others in the use of technology to accomplish tasks that support Records Management program objectives.
• Review, discuss with Manager and update Records Management Policy and Procedures Manual and Records Retention Schedule.
• Maintains strictest confidentiality.

• Work respectfully, positively, professionally, and collaboratively with team members and all levels of Seabird Island.
• Demonstrate behaviors, actions and attitudes that are consistent with Seabird Island’s vision, mission, culture, and values.
• Provide opportunities for the enhancement and development of positive cultural identities of the staff and clients.
• Ensure effective and professional communications with all internal and external service providers, committees, and work groups.

• Additional responsibilities as needed to support the community and uphold our shared values.

• Records / Information Management certification, CRM designation or a related certification is required.
• ARMA (Association of Records Managers and Administrators) membership would be a definite asset.
• Minimum five years of records and information management experience, and Minimum five years’ experience administering Records and Information Management-related projects.
• Extensive experience and knowledge of records and information management principles, practices, and methodologies.
• Must be proactive and well‑organized, with the ability to prioritize and meet deadlines.
• Strong initiative and leadership qualities.
• Attention to detail, prioritize and complete tasks in a timely manner with minimal supervision, solid problem solving, and advanced analytical skills.
• Must be able to perform physical tasks such as standing for long periods of time and lifting boxes up to 40lbs.
• Ability to work independently and work well with others as part of a team.

• Deep understanding of Indigenous cultures, traditions, and contemporary issues.
• Experience working within Indigenous communities and applying culturally safe practices.
• Understanding of intergenerational…