Administrative Assistant

Future Opening:
Administrative Assistant

We are seeking a Service Administrative Assistant to join our team! You will perform clerical and administrative functions in order to drive company success.

• Work with service manager to schedule and coordinate service calls
• Coordinate procurement of equipment
• Assign job numbers and organize service, inspection, material orders
• Assign purchase orders to vendors
• Upload inspection reports using company software
• Work with project managers to schedule techs for jobsites
• Invoice and upload documents to Quick Books
• Collections
• Daily telephone and email follow-through with customers
• Work as a team player who is willing to help others
• Operate computer and office productivity machinery (copier, printer, etc.)
• Remain in a stationary position 50% or more of the time

• Ability to prioritize based on current project demands
• Basic quantitative math skills (percentages, basic addition and subtraction)
• Detail oriented, prompt, on time
• Problem solving
• Excellent telephone, interpersonal, and communication skills
• Dependable and able to complete tasks without need for follow‑up
• General knowledge of office practices/procedures and equipment
• Ability to learn proprietary software
• Work in a fast‑paced service environment
• Team orientation to achieve company goals
• Prior experience in a service‑based business

• Valid driver’s license
• High school diploma (bachelor’s degree or equivalent work experience preferred)
• Drug screening required

• Availability to start within two weeks of offer acceptance
• Background in construction and accounting helpful

This job is in an office setting requiring a stationary position 50% of the day.

• 401(k)
• Health Insurance
• Paid Time Off
• Vision Insurance

• 8‑hour shift
• Monday to Friday

• Quick Books: 3 years (preferred)

• Associate degree (preferred)

• Driver’s license (required)

To be determined.