Deputy Treasurer

Job Summary

The job duties of the Deputy Treasurer include but are not limited to assisting the County Treasurer in performing statutory duties, administering and managing the County Treasurer’s office, assuming responsibility for all office operations in the absence of the Treasurer, and providing responsive, courteous and efficient service to County residents and the general public.

The duties described below are indicative of what the Deputy Treasurer might be asked to perform. This job description is to incorporate any county ordinances created for the position of Deputy Treasurer. This is not an exhaustive list of job responsibilities and therefore other duties may be assigned.

• Assist in the management of all office operations of the County Treasurer’s office as requested by the Treasurer.
• Assist the County Treasurer in preparing annual department budget, monitor expenditures and ensure compliance with budget limitations, approve invoices and prepare vouchers for payment.
• Prepare monthly, quarterly and annual payments and reports to the State according to statutory requirements.
• Assist with mill rate calculations, and with calculating the tax rolls and tax bills; provide assistance to municipal clerks/treasurers regarding tax collections and settlement, and balance municipal collections to the county reports for settlement purposes.
• Calculate January, February, Lottery Credit and August tax settlements and disburse according to State statute.
• Provide training and assistance to other county departments in cash receipting.
• Reconcile department Springbrook cash receipt batches as backup to the Account Assistant.
• Receive and record real estate tax payments and general fund monies received by mail, over the counter, or by wire transfer and ACH.
• Maintain daily receipt and expenditure records, reconcile cash, canceled checks and bank deposits, and prepare monthly cash analysis as backup to Account Assistant.
• Mail accounts payable checks.
• Assist Treasurer in preparing Tax Deed in Rem.
• Process Positive Pay Exceptions in the County’s main checking account.
• Assist the Treasurer with the Tax Certificate process.
• Maintain Lottery Credit File.
• Review, prepare, and approve staff payroll.
• Assist with new employee training.
• Backup to Property Lister.
• Assume responsibility for all office operations at the request of or in the absence of the County Treasurer.

• Greet, screen, direct and assist customers in person and over the phone; provide information on Treasurer’s Office procedures, answer questions and respond to complaints.

• All members of the public that utilize services provided by the Treasurer’s office.
• Any County and local municipal employees who need our services.

• Employees of the Treasurer’s office.
• Employees of all County offices.

To perform this job successfully, an individual must be able to perform each duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required at the time of hire or for the continuation of employment.

• Associate’s degree in Accounting or related field or Bachelor’s degree in another field required.
• Three (3) years of recent experience in accounting/financial role required.
• Must be bondable.
• Working knowledge of the duties of the Treasurer as defined by Wisconsin State Statute Chapter 59 preferred.
• Knowledge of property tax cycle preferred.
• Work experience in electronic banking preferred.
• Knowledge of property legal descriptions preferred.
• A valid driver’s license required.