Administrative Assistant for the Division of Health Professions

Administrative Assistant for the Division of Health Professions

In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth's Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI).

Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link or call DARS at , or DBVI at .

Working Title
- Administrative Assistant for the Division of Health Professions

Role Title
- Administrative and Office Specialist III

Role Code - 19013

FLSA
- Nonexempt

Pay Band

Position Number -

Agency
- New River Community College

Division
- New River Community College (Div)

Work Location
- Pulaski - 155

Hiring Range - $39,000-$41,000

Emergency/Essential Personnel
- No

EEO Category - 6-Administrative Support

Full Time or Part Time
- Full Time

Does this position have telework options?
-Telework options are subject to change based on business needs- - No

Does this position have a bilingual or multilingual skill requirement or preference? - No

Work Schedule
- Monday-Friday

Sensitive Position
- No

Job Description

New River Community College is a two-year public institution of higher education operating under a state-wide system of 23 community colleges. The college is located on a one hundred plus acre site at the intersection of U.S. Routes 11 and 100 in Dublin, Virginia with an instructional site in Christiansburg. The campus provides modern, well-equipped facilities for the career technical education programs as well as for the college transfer programs.

Approximately 4,000 students comprise the student body. The people employed by New River Community College embrace the philosophy that all individuals should have an opportunity to develop and extend their skills and knowledge to increase awareness of their roles and duties as citizens. The college serves the educational needs of the public and assumes a duty to help provide the requirements for trained workers in the region through a combined effort with local industry, business, professions, and government.

The college promotes equal opportunity for prospective students and employees.

Duties:

• Manage office functions for the division of health professions so matters are handled in a professional, efficient, and timely manner.
• Maintain strategic documents and course plan files for the division.
• Create, revise, and maintain programs data spreadsheets for accreditors and regulatory bodies.
• Assist as needed with regulatory reports for various regulatory and accreditation bodies
• Maintain and monitor budgets for all departmental accounts in the division.
• Maintain health profession student files.
• Assist the dean with grant proposals.
• Assist the health professions clinical coordinator with duties including reviewing immunization records, tracking student progress toward meeting the requirements, and submission of required student information to the various clinical affiliate databases.
• Assist the health profession's division faculty with instructional needs, such as book order submissions, securing desk copies and supplies, etc. and monitor faculty for completion of various surveys and submission of final grades.
• Coordinate procurement for items requested by faculty and staff.
• Assist in credentialing for the division.
• Assist in the planning and coordination of division events.
• Serve as a liaison to college personnel regarding scheduling and use of facilities.
• Collaborate with other departmental administrative staff and perform additional duties as assigned by the dean.

Special Assignments
- May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.

KSA's/Required Qualifications
- Demonstrated knowledge of general office practices and procedures. Work experience in an office setting. Excellent organizational skills, oral and written communication skills, and computer skills. Ability to create, revise, and maintain data in Excel format. Ability to manage multiple priorities. Ability to work well with others in a professional manner. Flexibility and ability to meet deadlines while working effectively in a fast-paced, team-oriented environment.

Ability to maintain confidentiality. Excellent problem-solving and decision-making skills. Proficiency with most current versions of Microsoft applications.

Additional Considerations
- Demonstrated success with health profession or health professions student scheduling. Work experience in a team-oriented, health professions, or higher education setting. Proficiency in interpreting clinical compliance data, such as immunization status. Experience with the process and requirements of acquiring and maintaining…