Accounts Payable Analyst

Description

Employment Type:

Full-Time, Regular | Exemption Status:
Non-Exempt

Hourly Rate: $33.00 (equivalent to $68,640.00 annually)

CDA is a community based, multiservice non‑profit agency with over 300 employees dedicated to creating positive change in our local community. Our mission is to empower and promote the well‑being of families, child care providers, and the greater community through financial and support services.

Under general supervision, the Accounts Payable Analyst will perform complex professional accounting activities. This includes performing functions to track, develop, and meet compliance with the accounting department’s quality standard goals and objectives.

• Review and process all financial documents to ensure transactions are properly coded, authorized, and recorded in accordance with internal accounting controls.
• Process high‑volume provider and vendor payments under strict deadlines to maintain program continuity.
• Manage and oversee Alternative Payment Program, Nutrition Program, and Cost of Care Plus, including replacement checks and supplemental rate payments.
• Maintain provider accounting ledgers, post account transactions, and reconcile differences; assist in maintaining fiscal accountability ledger for all programs.
• Review and reconcile Alternative Payment reports, including payment summaries, union dues, and related Jot Forms.
• Investigate and resolve account discrepancies by verifying documentation and issuing stop‑payments, adjustments, or replacements as needed.
• Support the preparation and submission of required financial and regulatory reports, including 1099 and CDSS reporting.
• Collaborate with internal departments such as Provider Services, the Payments Department, and the Senior Data & Research Analyst to troubleshoot system issues and resolve payment inquiries.
• Respond to direct deposit inquiries from providers and ensure timely follow‑up and resolution.
• Maintain financial security and history records by filing accounting documents and following internal accounting controls.
• Identify and recommend process improvements that promote efficiency, accountability, and continuous improvement.

• Prepare fiscal reports and payroll processing functions, as needed.
• Assist supervisors or managers by completing special projects, as needed.
• Participate in on‑site and off‑site learning opportunities such as workshops, conferences, staff meetings and trainings.

Bachelor’s Degree in Business Administration, Accounting and/or related field, or any other education, training, and/or experience that demonstrate possession of knowledge, skills and abilities listed above, and three to five years professional accounting experience in a high‑volume environment.

Excellent accounting principles and financial reporting skills; clerical accounting methods, forms, and techniques; read, understand, and follow written directives. Proficient use of accounting systems and cost accounting methods; program revenues and claiming; techniques used in statistical sampling and flow‑charting; determine proper accounting code and classification in routine transactions. Strong understanding of accounts payable cycles, reconciliations, and financial reporting. Exceptional attention to detail, organizational skills, and ability to meet tight deadlines.

Strong problem‑solving and analytical skills; ability to troubleshoot complex payment issues.

Ability to establish and maintain effective working relationships with coworkers, vendors, and providers; exercise appropriate judgment in answering questions and releasing information; analyze and project consequences of decisions and/or recommendations; communicate effectively with a variety of individuals representing diverse cultures and backgrounds, which require a high degree of sensitivity, tact, and diplomacy.

Ability to role model and promote CDA’s vision, mission, and values; and maintain confidentiality of sensitive information; use tact, diplomacy and discretion when working with staff and clients; communicate…