BOOKKEEPER

JOB PURPOSE

The Accounts Payable Specialist is responsible for all areas relating to invoices processing and payment. This position will be responsible for providing financial, administrative and clerical support by ensuring that invoices are recorded according to established policies, payments are made in a timely manner and expenses are charged to proper accounts.

• Review all invoices for appropriate documentation and approval prior to payment.
• Process 3‑way P.O. matching invoices, up to 100 or more line items.
• Prioritize invoices according to cash discount potential and payment terms.
• Process check requests and ACH payments, ensuring positive pay to banks.
• Audit and process credit card bills.
• Match invoices to checks, obtain approval for payments, obtain signatures for checks and distribute checks accordingly.
• 1099 preparation and maintenance.
• Establish and maintain good relationships with new and existing vendors.
• Reconcile vendor statements (if available) and make sure all invoices are accounted for; research and correct any discrepancies.
• Assist in month‑end closing.
• Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices.
• Reconcile Accounts Payable schedule with General Ledger monthly and reconciling differences.
• Maintain / update vendors W‑9, change in addresses and keep records.
• Assist with other projects that might be assigned from time to time.
  • Maintain historical records by filing documents.
  • Disburses petty cash by recording entries, verifying documentation.
  • Protect organization’s value by having a high level of integrity in keeping information confidential.
  • Process high volume of data entry.
  • Knowledge of fund accounting.
  • Knowledge of accounting software, Sage Intacct a plus but not required.

• Require at least a high school diploma and/or certification or associate degree in area of specialty (accounting) and over 2 years of work experience in the field or in a related area.

• Move throughout the office and community.
• Repetitive hand movement use and view PC. Use fax, telephone, and copier.
• Sits or stands for long period of time, reach, bend, climb, stoop, and lift up to 25lb.

Reports to:

Sr. Accountant/Finance Director