Accounts Payable Supervisor - Internal Applicants ONLY

Accounts Payable Supervisor - INTERNAL APPLICANTS ONLY

Accounts Payable Supervisor

Location:
Chula Vista, CA

Salary Range: $70,304-$80,000 (DOE/Q)

52

Weeks

MAAC STORY

Since 1965, MAAC has been maximizing self-sufficiency with families and individuals through high-quality programs and advocacy in our communities. MAAC employs dedicated staff who provide life‑changing services to thousands of individuals annually through programs in five core focus areas:
Education, Economic Development, Health & Wellbeing, Housing, and Advocacy & Leadership Development. Through a wide variety of programs, MAAC has grown to become one of the largest nonprofit social service organizations in the community. Learn more about the great things happening with MAAC athttp://(Use the "Apply for this Job" box below). .

POSITION SUMMARY

Under direction, oversees MAAC accounts payable functions while ensuring expenses are processed accurately, on time, and in compliance with nonprofit accounting standards, grant requirements, and internal controls. The Accounts Payable Supervisor oversees the daily operations of the accounts payable function, ensuring vendor invoices, payments, employee expense reports, reconciliations, and related accounting activities are completed accurately, efficiently, and in accordance with organizational policies and applicable accounting standards.

This role may supervise accounts payable staff, maintain strong vendor and internal stakeholder relationships, supports month‑end close activities, and identifies process improvements that strengthen internal controls and operational performance.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Supervise, coordinate, and oversee the daily work of the accounts payable team, including invoice processing, payment runs, and employee expense reimbursements.
• Review invoices, payments batches (EFT/ACH), purchase orders, approvals, journal entries, and support documentation to ensure accuracy, completeness, proper coding, and compliance with company policies.
• Ensure vendor payments are processed timely and accurately while maintaining appropriate segregation of duties and internal controls.
• Research and resolve invoice discrepancies, payment issues, vendor inquiries, duplicate payments, and unmatched purchase orders by collaborating with Procurement, Fiscal, and other departments.
• Reconcile vendor statements, accounts payable subledger activity, and related general ledger accounts as part of month‑end and year‑end close processes.
• Prepare, review, and distribute accounts payable reports, including aging reports, accrual support, and payment summaries.
• Monitor accurate vendor records, tax documentation, payment terms, and supporting files in accordance with retention requirements and audit standards.
• Review invoices and expenditures to verify the availability of budgeted funds and ensure expenses are allocated to the appropriate funding sources, grants, funds, departments, projects, and general ledger accounts in compliance with grant restrictions and organizational policies.
• Coordinate the annual Form 1099 reporting process by maintaining vendor tax documentation, reviewing reportable payments, and ensuring accurate and timely compliance with IRS reporting requirements.
• Support internal and external audits by providing documentation, explanations, and timely follow‑up on requested items.
• Train, coach, and support accounts payable staff; assign work, monitor performance, and help develop team capabilities.
• Recommend process improvements, automation opportunities, and policy updates to improve efficiency, accuracy, compliance, and customer service.
• Reconciles accounts payable for subsidiary ledgers to the organization’s general ledger and ensure accuracy.
• Ensure expenditures are recorded in accordance with GAAP and grant requirements and restrictions.
• Provides responsive, high‑quality service to MAAC employees, representatives of outside agencies and members of the public by providing accurate, complete and up‑to‑date information, in a courteous, efficient and timely manner.
• Performs other related duties as assigned.

QUALIFICATIONS

Knowledge of:

• Principles and practices of general fund and governmental accounting.
• GAAP…