Payroll Manager

Our client is a growing, multi-state organization operating in the consumer products and services space. They are committed to operational excellence, innovation, and supporting a collaborative workplace culture.

Reporting to the Controller, the Payroll Manager will oversee all payroll operations and ensure the accurate and timely processing of payroll across multiple states. This role serves as the primary payroll subject matter expert and is responsible for compliance, reporting, audits, payroll accounting, and administration of payroll-related programs.

The ideal candidate is highly detail-oriented, knowledgeable in payroll regulations, and comfortable working independently while partnering with finance, HR, and leadership teams.

• Oversee end-to-end payroll processing for a multi-state employee population.
• Review and audit timekeeping records, identify discrepancies, and resolve payroll exceptions.
• Monitor time and attendance data and partner with management to address inconsistencies.
• Maintain employee payroll records, including pay rates, classifications, deductions, and status changes.
• Coordinate new hire setups, employee changes, and terminations within payroll and HRIS systems.
• Process payroll adjustments, off-cycle payments, and check corrections as needed.
• Import, validate, and reconcile payroll data between timekeeping and payroll systems.
• Ensure timely distribution of payroll payments through various payment methods.
• Prepare payroll-related reports, labor analyses, and workforce cost reporting.
• Complete payroll account reconciliations and monthly journal entries.
• Support internal and external audits by gathering documentation and responding to inquiries.
• Reconcile benefit deductions and vendor invoices, including retirement and healthcare programs.
• Assist with workers' compensation reporting, compliance, and audit support.
• Maintain compliance with federal, state, and local payroll regulations.
• Perform additional payroll and accounting-related duties as assigned.

• Bachelor's degree in Accounting, Finance, or related field and experience processing payroll, OR equivalent combination of payroll experience and education.
• Strong understanding of payroll tax regulations, wage and hour laws, and multi-state payroll requirements.
• Knowledge of California payroll regulations and federal compliance requirements.
• Advanced Microsoft Excel skills and strong system proficiency.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Strong communication, organizational, and problem-solving skills.
• High level of professionalism, discretion, and attention to detail.
• Collaborative team player with excellent customer service skills.

• Certified Payroll Professional (CPP) or Fundamental Payroll Certification (FPC).
• Experience processing payroll in multiple states.
• Experience with ADP payroll systems.
• Experience with ACA reporting and compliance.
• Experience supporting payroll audits, payroll accounting, and benefit reconciliations.

This opportunity is ideal for a payroll professional who enjoys owning the full payroll process while partnering closely with finance and HR leadership.

By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions.

Highspring LLC (d/b/a Vaco by Highspring) and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") are committed to the full inclusion of all qualified individuals and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by applicable law.

The company is also committed to ensuring that persons who need them are provided with reasonable accommodations; if an accommodation is needed to participate in the job application or interview process, please contact

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal
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By submitting to this position, you agree that you will be…