Pre-Production Coordinator

The Pre-Production Coordinator is responsible for managing the timelines between films and approvals for domestic programs.

• Acts as a liaison between the Production and Account Management teams for films requirements and licensing approvals
• Ensures timelines stay on track for orders from initial set up to the start of production, in regard to licensing approvals
• Tracks all licensing statuses for current orders
• Helps to coordinate sampling process and queue for pre-production team, if needed
• Ensures films, samples, paperwork, and information are ready to send to the printers
• Is a main point of contact for the production team for any pre-production requests and needs
• Creates specific neck hits for licenses with varying sizes, tracking numbers, UPC codes and private label requirements for import orders
• Checks in with the licensing department daily to verify all legal marks, concept and pre-pro approvals
• Maintain proper and detailed records, communications, and documentation for all design history, per order

The Pre-Production Coordinator must be process-oriented, have strong problem-solving skills, and have the ability to communicate with all levels of staff, management, and factories if needed. Must work well in timeline driven environment, and superior organizational, prioritization, multi-tasking, and time management skills, with an emphasis on accuracy and timeliness. The ideal candidate will also have a great sense of urgency, be detail oriented, have excellent communication skills, and work well in team environments.

• Bachelor’s Degree preferred.
• Minimum 55-60 WPM preferred
• Strong Working Knowledge of Microsoft Office Suite – Excel, Word, and Outlook
• Must be well organized and a self-starter
• Ability to communicate effectively verbally and in writing
• Knowledge and experience using Adobe Photoshop and Illustrator programs

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation can be made to enable people with disabilities to perform the described essential functions of the Vice President of People and culture/Human Resources job. While performing the duties of this Job, the employee is regularly required to sit;

use hands to handle or feel and talk or hear. The employee is frequently required to reach with hands and arms. The employee is occasionally required to stand; walk and stoop, kneel, crouch, or crawl. The employee must be able to lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

View and type on computer for long periods of time

• Must be able to work in a fast-paced environment
• Office with open floor plan
• Business casual office attire
• Work is performed inside a temperature-controlled office building