Administrative Secretary I - Facilities, Operations & Planning

Administrative Secretary I - Facilities, Operations & Planning

Representative duties include serving as secretary to the Director, performing a variety of clerical and secretarial duties in support of the department, establishing and maintaining positive staff and public relations; preparing and typing a variety of correspondence, agendas, memoranda, reports and other materials; composing routine correspondence as required; arranging, scheduling and attending a variety of meetings; recording and transcribing minutes; establishing and maintaining filing systems;

maintaining confidentiality of information; coordinating activities of the department between the Director and staff, the public or other District or campus officials; reviewing and proofing documents, records and forms for accuracy, completeness and conformance to applicable rules and regulations; answering requests for information by enclosed materials or sending form letters; processing various forms and application materials for departmental programs; receiving, opening, prioritizing and distributing mail;

identifying and referring matters to the Director in order of priority; receiving visitors, scheduling appointments, maintaining electronic calendar, screening visitors and phone calls and referring to appropriate staff members; operating word processor and related equipment for the preparation and maintenance of a variety of complex documents correspondence, reports and related materials; collecting and compiling statistical and financial data and other information for inclusion into specials and periodic reports and records;

tracking and monitoring budget expenditures; operating a variety of office machines and equipment, including word processor, computer terminal, printer and duplicating equipment; providing assistance and information to students, staff and the public regarding department; requesting information from students as necessary.

Education and experience:

Any combination equivalent to graduation from high school including or supplemented by course work in secretarial science and three years of increasingly responsible clerical or secretarial experience.

Salary and benefits:
Range 16, Steps 1-6, $3,453.00-$4,199.00. An excellent benefits package which includes medical, vision, dental, retirement, vacation, generous sick leave package, and life insurance is available for the employee and eligible dependents.

Working days and hours:
Monday-Friday: 8:00 a.m.

-5:00 p.m. (Approximately). Work schedule may be adjusted to meet the needs of the office.

Starting date:
As soon as the successful candidate is identified and following the subsequent governing board approval.

Application procedures:
Submit the following application materials on-line:
Letter of application (cover letter) On-line application Resume Supplemental Application It is the sole responsibility of the applicant to ensure that all application materials are received by the deadline date. A separate, complete application packet is required for each position for which you are applying. All materials included in your application packet become District property, will not be returned, will not be copied, and will be considered for this opening only.

All Classified positions are currently being reviewed as part of a global classification process. We reserve the right to re-open, re-advertise, delay or cancel filling this position. Interview travel costs must be borne by the applicant. As an Equal Opportunity Employer and in compliance with the American with Disabilities Act, Southwestern Community College District will make reasonable accommodations for individuals with disabilities.