Fiscal and Operations Coordinator

Fiscal and Operations Coordinator

Location:

Chula Vista, CA

Salary Range: $75,000 - $83,000 (DOE/Q)

52

Weeks

Since 1965, MAAC has been maximizing self-sufficiency with families and individuals through high-quality programs and advocacy in our communities. MAAC employs dedicated staff who provide life-changing services to thousands of individuals annually through programs in five core focus areas:
Education, Economic Development, Health & Wellbeing, Housing, and Advocacy & Leadership Development. Through a wide variety of programs, MAAC has grown to become one of the largest nonprofit social service organizations in the community.

Learn more about the great things happening with MAAC at http://www.maacproject.org/

MAAC is seeking a highly organized, collaborative, and solutions-oriented Fiscal & Operations Coordinator to support the successful implementation of department-wide priorities, grant-funded initiatives, special projects, and day-to-day operations within the Economic Development Department.

Reporting directly to the Director of Economic Development, this position plays an important role in coordinating projects, supporting grant and fiscal administration activities, monitoring departmental goals and performance measures, and helping ensure the department operates effectively and efficiently. The Fiscal Coordinator works closely with Economic Development program teams, other MAAC departments, funders, consultants, vendors, and community partners to support project implementation, budget tracking, and achievement of departmental goals.

This position serves as the primary liaison between the Economic Development Department and the Finance Department, coordinating budget tracking, invoicing, procurement, financial reporting support, expenditure monitoring, and the fiscal setup of new grants and programs. The Fiscal Coordinator also helps track department goals, key performance indicators (KPIs), and project outcomes to support accountability, continuous improvement, and informed decision-making.

In addition, the Fiscal Coordinator provides operational and fiscal support to the Director of Economic Development by helping coordinate projects, meetings, action items, reports, and departmental priorities. This role helps ensure initiatives stay organized, stakeholders remain informed, and departmental activities move forward in a timely manner.

The ideal candidate is a proactive, detail-oriented professional who enjoys coordinating projects, building relationships, and supporting teams. They are comfortable managing multiple priorities, working with data and budgets, and collaborating with a variety of internal and external stakeholders. This individual is committed to MAAC's mission and values and takes pride in helping others succeed through strong organization, communication, and follow-through.

The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this class.

• Coordinate the implementation and tracking of departmental strategic initiatives, grant-funded projects, and special projects.
• Develop and maintain project plans, timelines, workplans, and tracking tools to support successful project implementation.
• Coordinate activities among staff, departments, funders, consultants, and community partners to ensure projects remain on schedule and aligned with goals.
• Facilitate meetings, track action items, and support timely completion of project deliverables.
• Monitor departmental goals, key performance indicators (KPIs), and outcomes; maintain dashboards and reporting tools as assigned.
• Collect, organize, and summarize data, project updates, and performance information for leadership review.
• Support development and maintenance of departmental procedures, templates, and organizational tools that improve efficiency and consistency.
• Assist with planning and coordination of department meetings, trainings, events, and strategic planning activities.

• Serve as the primary liaison between the Economic Development Department and the central Fiscal Department.
• Coordinate the fiscal setup of new grants, programs, and funding opportunities.
• Monitor program expenditures and assist with budget tracking,…