Procurement Manager

This job will be closed on Monday, June 29, 2026.

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Under the direction of the Finance Director, the Procurement Manager facilitates the purchasing of materials, equipment, supplies, and services in accordance with prescribed guidelines, regulations, and procedures. Interprets purchasing procedures to departments and vendors, which requires a degree of technical knowledge.

Essential Functions:

To accomplish this job successfully, an individual must be able to perform, with or without reasonable accommodation, each essential function satisfactorily. Reasonable accommodation may be made to help enable qualified individuals with disabilities to perform the essential functions.

Examines and analyzes departmental purchase requisitions for completeness and accuracy of information; contacts department to clarify or complete information; determines appropriate procurement method based on total cost, required delivery time, existing contracts, and/or statutory requirements.

Assists in review and update of requisitions to ensure compliance with purchasing parameters.

Prepares solicitations, purchase orders and other contracting documents to procure goods and services for citywide use.

Assists departments in solicitations for products and services over $3000. Assists department in maintaining compliance with procurement policy and procurement statutes.

Compile specifications, evaluate appropriate vendors, solicit formal bids as necessary, and conduct purchasing related activities based on the needs of City departments.

Reviews and makes recommendations on the solicitation process.

Trains and assists City personnel on procurement policies, procedures and processes; training department employees on all aspects pf purchasing, including financial information systems, credit card administration.

Administers the City's Procurement Card Program to include but not limited to, advising cardholders on policy and credit card usage, processing new applications, adjusting limits, providing for cancellations and renewals, and maintaining accurate records; serves as part of evaluation team in selecting the issuing bank.

Receives and records bid documents.

Participates in public bid openings, pre-bid conferences, and on-site tours, as assigned. Reviews and makes recommendations for purchases that go through the bid process.

Coordinates the disposal of salvage and surplus property.

Generates and distributes quarterly encumbrance reports to departments for review.

Administers the City's Costco account; receives requests for memberships and cancellations, completes and submits required paperwork for additions/deletions to the account, maintains records, and reconciles accounts for annual payment.

Administers the City's Amazon Business account; performs periodic review for compliance.

Reviews and complete vendor credit application for City accounts.

May monitor legal and regulatory requirements pertaining to purchasing.

May initiate and approve local and emergency purchases

Assists in end of fiscal year closing process.

Performs other duties as assigned.

Knowledge, Skills, and Abilities:

• Knowledge and understanding of the mission statement and values of the City of Cibolo Finance Department.
• Knowledge of commonly used business software packages such as the Microsoft Office Suite.
• Knowledge of government purchasing practice and procedures.
• Knowledge of Open Gov preferred.
• Knowledge of Euna Supplier Network (Bonfire) platform preferred.
• Knowledge of applicable state procurement statues, city ordinances and policies.
• Knowledge of accounting and budgeting processes as they relate to purchasing transactions.
• Knowledge of tabulating, evaluating, awarding and tracking procurement activities.
• Knowledge of the use and benefits of state and national purchasing cooperatives.
• Skills in communicating effectively, both orally and in writing.
• Skills in reading product specifications, catalogs.
• Skills in developing and writing specifications, reports, letters and memos.
• Skills in performing mathematical calculations to review and compile information on invoices, and purchase orders, and bids.
• Skills in evaluating…