Manager, Financial Operations and Disbursements

Manager, Financial Operations and Disbursements# Manager, Financial Operations and Disbursements Fully Remote   
• Allied Benefit Systems - CHICAGO, IL 60606## Overview Salary Range $75,000.00 - $80,000.00 Salary Position Type Full Time Category Accounting  & Finance## Description
** POSITION SUMMARY
** The Manager, Financial Operations and Disbursements leads the end-to-end financial operations that move funds from allocation and approval through payment, reconciliation, and reporting. This role is accountable for accurate, timely, and secure disbursements; effective financial controls; and reliable workflows that support compliance, operational efficiency, and scalability. The manager oversees payment processing, exception resolution, passthrough vendor payables, and related receivable and close activities, partnering with accounting, compliance, treasury, program management, vendors, and other internal stakeholders.

This position also leads and develops team members, establishes clear expectations, monitors operational performance, and drives continuous improvement while maintaining documentation and controls that protect assets and support audit readiness.
** ESSENTIAL FUNCTIONS
*** Manage end-to-end workflows for fund allocation, approvals, and disbursements; establish priorities, coordinate handoffs, and monitor completion to meet payment deadlines and operational requirements.
* Maintain and monitor financial controls, approval requirements, and documented procedures to support compliance with internal policies, regulatory requirements, and applicable accounting standards, including GAAP; identify control gaps and coordinate corrective actions.
* Oversee the preparation, validation, submission, reconciliation, and monitoring of disbursement files; investigate rejects, reversals, and exceptions, ensure timely resolution, and address recurring causes.
* Maintain clear documentation of payment activity, anomalies, investigations, and resolutions; communicate material issues, operational impacts, and corrective actions to appropriate stakeholders.
* Oversee accurate, timely, and secure payment processing, including checks, wire transfers, ACH/NACHA processes, and other disbursement methods; validate required approvals and payment information before release.
* Develop and maintain productive vendor relationships; address inquiries, resolve payment and reconciliation discrepancies, and coordinate with internal departments to ensure consistent service and seamless financial workflows.
* Evaluate and improve financial processes, strengthen controls, and identify automation opportunities that reduce manual work, errors, and costs; coordinate implementation, maintain procedures, and assess results.
* Monitor operational data and key performance indicators, including payment accuracy, timeliness, exception trends, and outstanding reconciliations; identify bottlenecks and report progress, risks, and improvement opportunities.
* Support and manage assigned month-end and year-end close activities, including accruals, journal entries, account reconciliations, financial analysis, and reporting; investigate variances and ensure supporting documentation is complete and submitted on schedule.
* Monitor and report cash activity related to passthrough vendor payables and associated receivables; coordinate collections and payment timing, reconcile outstanding balances, and escalate funding or collection issues that could affect timely disbursement.
* Maintain complete, accurate transaction records and supporting documentation to provide transparency and audit readiness; respond to requests for information and support the resolution of identified issues.
* Partner with accounting, compliance, treasury, and…