Facility Administrator

Overview

National Talent Acquisition Coordinator @ United Scrap Metal, Inc. | Business Development, Recruiting

Established in 1978, United Scrap Metal (USM) has grown from $200 and a rental truck into one of the largest full-service recyclers in the country. Today, the USM team continues to pioneer innovative, solutions-driven recycling programs through ethical and sustainable practices, which have earned them both acclaim and recognition amongst industry partners. With 600+ team members across 10 locations nationally, the company  commitment to excellence is reflected in its award-winning history, as well as an outstanding client retention rate across thousands of customers throughout North America.

Equally as important is the expansion of the team  focus on philanthropy, sustainability, diversity and carrying out our corporate mission: making a positive impact on the lives of others. USM is proud to make a difference for its customers, partners, team members, communities and the planet as it continues to drive its expansion forward for the next forty years and beyond.

USM is looking for purpose-driven individuals who seek to utilize their unique traits and attributes to make a positive impact on the company and further our mission. Team members at United are driven to achieve results and are tenacious in the face of challenges. They are humble and intellectually curious, seeking the ability to roll up their sleeves and   their hands dirty  to solve complex problems while maintaining the motivation to develop both personally and professionally.

Lastly, collaboration is vital to our business and line of work; therefore, our team members must be able to communicate and build relationships with multiple cross functional departments across the organization.

Role:
Facility Administrator

• Provide administrative support to a team of facility and project managers, assisting with a range of tasks related to building maintenance and project coordination. This role includes managing schedules, organizing documentation, developing, and streamlining processes, and ensuring overall administrative efficiency. Responsibilities also include maintaining compliance with company policies and procedures.
• Clerical and Organizational Tasks: filing, data entry, typing, copying, and scanning documents.
• Provide support to Facility and Project Managers: assisting other team members with various administrative needs and preparing requests for quotes.
• Project Coordination: tracking deadlines, facilitating communication, and assisting with project related tasks. Submit reports and prepare presentations as needed.
• Develop process to maintain records: create and update databases and records for facility and project management, and other data.
• Scheduling and Coordination: managing calendars, scheduling appointments, and coordinating meetings.
• Communication: answering phones periodically, responding to emails, and preparing correspondence.

• Organizational
  
  Skills:
  
  maintain records, manage schedules, and keep administrative needs, maintenance records and logs organized.
• Communication
  
  Skills:
  
  effectively communicates with team members, vendors, and other stakeholders. Excellent written and verbal communication.
• Time Management: prioritize tasks and meeting deadlines.
• Computer Proficiency: high level competency with Microsoft Office and other relevant programs. Demonstrated solid proficiency in Microsoft Excel, including building and maintaining workbooks, developing spreadsheets and creating custom formulas.
• Critical Thinking
  
  Skills:
  
  identifies and resolves issues efficiently.
• Adaptability: able to manage a variety of tasks and situations. Change agility to learn new software programs to place purchase orders and navigate billing. Must be comfortable in a fast paced environment.
• People
  
  Skills:
  
  build rapport with team members, vendors and other stakeholders.
• Detail Orientation: ensuring accuracy and thoroughness in all tasks.

Full-time, Monday through Friday

The role may require the ability to walk distances within the various campus buildings or between departments without physical…