Accounts Payable Coordinator

Position Summary

The Accounts Payable Coordinator is responsible for the accurate, timely, and compliant processing of accounts payable transactions. This role supports the Accounting and Finance team by managing invoices, reconciling accounts, and ensuring adherence to company policies, tax regulations, and accounting standards. This is a full‑time, in‑office position. The ideal candidate is detail‑oriented, collaborative, and experienced accounting environments.

• Manage and monitor incoming invoices email account, ensuring timely review and response
• Review and validate accounts payable invoices for accuracy and completeness, and compliance with company coding
• Accurately enter all invoice data into Yardi software and route to appropriate reviewer
• Manage and reconcile all sales and use tax as they apply to invoices

• Prepare and organize necessary documentation for payment approval
• Coordinate with vendors to obtain required documentation for payment processing, including W-9s and tax‑related forms

• Coordinate with internal teams and vendors regarding payment status and inquiries.
• Assist in the resolution of payment‑related inquiries
• Maintain accurate records of invoices, payments, and related documentation
• Review and reconcile with vendor statements to keep all vendors current on invoice payments

• Assist with general administrative tasks, including filing, data entry, and document organization.
• Review AP policies, identifies areas for process improvement, and enhances vendor management strategies

• Commitment. Firm commitment to company’s core values:
  Partnership, Innovation, Sincerity, and Stewardship. See Mission, Vision, Values on the following page.
• Passion. Demonstrate passion for people, urban areas, neighborhood revitalization, and mixed income housing.
• Problem Solving. Must embrace challenges and be able to effectively solve problems and do so with a positive attitude.
• Education. BA or BS degree
• Professional Experience. Minimum of 1 - 3 years of experience in accounts payable. Knowledge of key aspects of finance and accounting, including an understanding of general accounting principles
• Personal Growth. Have the desire and internal fortitude to give of your time, talents, and resources to become the best version of you in order to positively impact others and the company.
• Computer and Technical Skills. Should be able to embrace and adapt to technology required to fulfill responsibilities of this position, to include Microsoft Office, Yardi Software Systems, and other required software, or equal.
• Team‑oriented. Committed to working in a collaborative team environment.
• Communication. Developed writing and verbal communication skills and the ability to work effectively with other team members.
• Time Management. Developed organizational, planning and time management abilities utilized to solve problems creatively, manage/schedule multiple priorities, and adherence of deadlines.

The job description does not include all tasks required for this role. Employees will be required to perform additional duties as directed by their supervisor. All duties and responsibilities are essential job functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities.

To positively transform communities.

To become the leader in transformational real estate development in every community we serve.

Our culture is very important to us. These four core values are at the heart of everything we do.

Partnership – Partnership is our most important core value. Whether we are working with a community, a neighborhood non‑profit or an investor, we treasure our relationships. In all of our relationships, we strive to listen first, and then solve problems. We believe in finding win‑wins with our partners. Because we have been and will continue to be in business for a long time, we approach all of our relationships with a long‑term perspective.

Innovation – Our founder, Art Reckman, instilled in us an entrepreneurial spirit that possesses the insatiable desire to continuously reinvent the way we achieve our mission. We are a pioneering company, unafraid of change. We are always looking for a better way.

Sincerity – We believe in an open, up‑front way of conducting ourselves. We act with honesty in our relationships while treating one another with mutual respect. Our actions are transparent to and genuine with others.

Stewardship – We strive to be stewards of the resources entrusted to us, including financial capital, our staff's time and community assets. We give back to our communities through responsible development, construction, and management, and through community service.