Billing​/Accounting Specialist

Billing/Accounting Specialist – Cincinnati, OH

Vaco is hiring for a Billing/Accounting Specialist for the Cincinnati, OH area. This is a direct hire opportunity – salary: $60-$70K.

• Distribute monthly pre-bills to attorneys for review and edits.
• Perform pre-bill edits such as hours, rates, amounts, narratives, discounts, write-downs, write-offs, write-ups, cost adjustments, transfers, address changes, bill format changes, etc.
• Review bills and edits for accuracy before finalizing client invoices.
• Obtain approval from Billing Committee chairperson for bill adjustments in excess of firm thresholds.
• Apply advance funds or trust funds to bills when applicable.
• Facilitate electronic billing.
• Maintain accurate and complete documentation of billing changes for audit trail.
• Assist with trust fund accounts in accordance with firm policies and procedures, including recording trust account deposits and facilitating disbursements.
• Assist with outgoing trust account wire requests. Obtain required wire documentation from attorney and client, complete wire verification form, and initiate wire.
• Prepare ad hoc billing reports upon request from billing attorney.
• Monitor and follow-up on items such as delinquent aged work in process (WIP), aged trust funds, aged advance funds, etc.
• Facilitate month-end billing close procedures.
• Communicate with billing attorneys and legal assistants regarding billing matters.
• Receive, and sometimes initiate, client calls regarding bill inquiries and client credit card payments.
• Assist with maintaining and updating timekeeper billing rate schedules.
• Meet with and explain billing processes and procedures to new attorneys, when applicable.
• Monitor time entry compliance, ensuring all billable hours are entered timely and in accordance with firm policies.
• Communicate and maintain close working relationship with all accounting department personnel.
• Attend Billing Committee meetings.
• Perform additional duties as assigned.

• Bachelor's degree in accounting, Finance, or related field preferred

• Prefer 3 or more years of billing, bookkeeping, or accounting experience in a law firm or professional services environment.

Vaco by Highspring values a diverse workplace and encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race, color, sex, religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact