AP Analyst

Overview

Reporting directly to the Accounts Payable Manager, the Accounts Payable Analyst will be responsible for the accurate compilation and maintenance of accounts payable records. Accuracy, attention to detail and the ability to prioritize and manage their time are key aspects of this position. This position will use analytical, research, problem-solving, project management, organizational and communication skills. This position is key to the successful operations of GAI in completing the sales cycle which is GAI’s core focus.

• Process vendor invoices for payments accurately and on time for amounts due and payable by the company.
• Exercise of discretion and independent judgment regarding identification of root cause for chronic and singular payment issues
• Research and analyzing customer accounts to make key decisions in order to resolve AP issues
• Resolve payment disputes, while documenting and communicating reasons for payment discrepancies
• Creating processes and procedures for AP compliance
• Review and verify vendor invoices with company issued purchase orders to validate amounts due.
• Notify vendors of any invoicing discrepancies and assist with dispute resolution.
• Respond to vendor inquiries regarding invoice and payment status.
• Assist in filing, copying, mailings, and other administrative duties
• Other duties as assigned

Supervision:
Accounts Payable Manager/Controller

Knowledge, Skills, and Abilities:

• 3 to 5 years Accounts Payable, Billing, Collections experience preferred or commensurate experience/education
• Attention to detail, accuracy and the ability to multi-task, prioritize, and manage time effectively
• Process and result oriented with a good efficiency and ability to handle rush periods
• Basic computer skills, with working knowledge of Microsoft Excel and Outlook
• Must be team oriented
• Must act ethically and with integrity and honesty at all times

Education:

Working Conditions:

Work is performed in a typical office environment.

The above job description is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions, and perform any other related duties, as assigned by their supervisor.