Accounts Payable Manager

Base Salary up to $105K, plus bonus potential

The Accounts Payable Manager is responsible for leading the organization's end-to-end accounts payable operations, ensuring accurate and timely vendor payments, maintaining strong internal controls, and delivering exceptional service to internal and external stakeholders. This role also provides accounting support and financial insights that contribute to the organization's continued growth and profitability. In addition to overseeing the daily operations and development of the accounts payable team, the Accounts Payable Manager serves as a hands-on leader, actively participating in day-to-day processing, problem-solving, and process improvement initiatives to drive operational excellence.

Key Responsibilities

• Lead and supervise the Accounts Payable team while serving as a hands-on, working manager, balancing leadership responsibilities with daily accounts payable processing
• Provide direct support to the AP team by stepping into day-to-day operations during periods of high volume, employee absences, or workload fluctuations to ensure timely processing and uninterrupted service
• Oversee the full accounts payable lifecycle, including vendor onboarding, invoice coding, purchase order matching, invoice approvals, three-way matching, payment processing, and vendor account maintenance
• Resolve complex accounts payable issues, including payment discrepancies, vendor inquiries, escalated exceptions, and process-related challenges
• Manage all outgoing cash disbursement activities for the organization, ensuring accurate and timely payments through ACH, wire transfers, checks, and other approved payment methods
• Lead a high-volume accounts payable operation, processing approximately 4,000 invoices per month while maintaining accuracy, efficiency, and compliance with company policies
• Establish, maintain, and strengthen internal controls to safeguard company assets, ensure regulatory compliance, and support continuous process improvement initiatives
• Support annual financial audits by preparing documentation, responding to audit requests, and ensuring adherence to internal controls and accounting policies
• Monitor electronic payment processes and maintain vendor payment records, ensuring the accuracy and security of ACH and wire payment transactions
• Assist with month-end close activities, including account reconciliations, accruals, reporting, and other accounting support as needed
• Collaborate cross-functionally with Procurement, Accounting, Finance, and business operations to resolve invoice and payment issues while delivering exceptional internal and external customer service
• Identify opportunities to improve accounts payable processes, enhance operational efficiency, and leverage system capabilities to support organizational growth