Payroll​/Collections Administrator

PRIMARY RESPONSIBILITIES:

Under general supervision, the Payroll/Collections Administrator is responsible for the accurate and timely administration of the Company's biweekly payroll process while ensuring compliance with all applicable federal, state, and local regulations. This role serves as a key resource for employees regarding payroll questions and supports payroll tax reporting, audits, and process improvements. In addition, the Payroll/Collections Administrator manages collection activities for outstanding customer receivables and applies cash payments accurately to customer accounts.

• Process biweekly payroll accurately and on schedule.
• Review and validate employee time entries, hours worked, paid time off, and leave balances.
• Calculate wages, overtime, bonuses, garnishments, payroll deductions, and applicable tax with holdings.
• Ensure compliance with payroll laws, tax regulations, and company policies.
• Prepare and file payroll tax reports and support year-end processes, including W-2s and 1099s.
• Maintain confidential payroll records and respond to payroll-related employee inquiries.
• Support payroll audits, government agency requests, and payroll system improvements.
• Contact customers regarding past-due invoices and outstanding account balances.
• Monitor aging reports, follow up on delinquent accounts, and resolve payment discrepancies.
• Apply customer payments, maintain collection records, and support accounts receivable reconciliations.

This job description in no way implies that the duties listed here are the only ones the employee can be required to perform. The employee is expected to perform other tasks as dictated by their manager or supervisor.

• 5-10 years of payroll processing experience, including employee garnishment administration.
• Proficiency with payroll software, preferably ADP, and Microsoft Excel.
• Strong knowledge of payroll laws, tax regulations, and payroll best practices.
• Experience with accounts receivable, collections, and cash application.
• Exceptional attention to detail with a high level of accuracy and confidentiality.
• Strong organizational, analytical, problem-solving, and communication skills.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.

We welcome enthusiastic, dedicated, and innovative individuals with a comprehensive benefits package including

• competitive pay
• ESOP - Employee Stock Ownership Plan
• medical
• dental and vision insurance
• short-term and long-term disability
• life and accidental death insurance
• flexible spending accounts
• tuition reimbursement
• 401K match plan
• bonus plan
• paid vacation

We also offer challenging work and the opportunity to be a valued member of our growing and profitable team! We will only employ those who are legally authorized to work in the United States for this opening. Any offer of employment is conditioned upon the successful completion of a drug screen (as applicable).