Payroll and Benefits Specialist

North College Hill City Schools North College Hill City School District
- Cincinnati, Ohio Open in Google Maps

North College Hill City Schools North College Hill City School District
- Cincinnati, Ohio Open in Google Maps

Position Title: Payroll and Benefits Specialist

Reports To: Treasurer/CFO

FLSA Status: Non-Exempt

Contract: 260 Days (or as established by the Board of Education), 8 hours per day

Position Summary

The Payroll and Benefits Specialistisresponsiblefortheaccurateandtimelyprocessingofpayrollfor all district employees. This position ensures compliance with federal, state, and local regulations; maintains payroll records; administers payroll-related deductions and reporting; and provides excellent customer service to district staff regarding payroll and benefit matters.

Essential Duties and Responsibilities

Payroll Processing

• Prepare, process, and distribute payroll for all district employees using USPS Redesign State Software.
• Reviewandverifytimesheets,attendance records,supplemental contracts,and payroll inputs.
• Maintain payroll control spreadsheet for each pay and balance to payroll system.
• Calculate wages, overtime, leave balances, and deductions.
• Process payroll adjustments, retroactive pay, and final pay calculations.
• Ensure payroll deadlines are met accurately and consistently.
• Do all of the above in accordance with current negotiated agreements and board policy.

Regulatory Compliance

• Ensurecompliancewithapplicablefederal,state,andlocalpayrolllawsand regulations.
• Maintain compliance with Ohio retirement system reporting requirements,including
  
  School Employees Retirement System (SERS) andState
  
  Teachers Retirement System (STRS) reporting.
• Prepare and submit payroll tax filings and related reports.
• Maintain confidentiality of payroll and personnel information.

Benefits and Deductions Administration

• Processemployeedeductionsincludinginsurance,retirement contributions,taxwithholdings, garnishments, and voluntary deductions.
• Reconcile payroll-related deductions and remittances to vendors.
• Coordinatepayrollchangesrelatedtoemployeebenefitsenrollmentandstatus changes.
• Coordinate annual open enrollment for insurance including employee meetings as needed.

Record Keeping and Reporting

• Maintain accurate payroll records and supporting documentation.
• Prepare payroll reports for auditors, administrators, and regulatory agencies.
• Assist in year-end payroll processing, including W-2 preparation and reporting.
• Support annual audits by providing required documentation and explanations.

Customer Service

• Respondtoemployeeinquiriesregardingpayroll,taxes,deductions,andleave balances.
• Assistadministratorsandsupervisorswithpayroll-relatedproceduresandrequirements.
• Provide training and guidance regarding payroll processes when necessary.

Additional Duties

• Cross train with Accounts Payable/Receivable position.
• Participate in professional development activities.
• Perform other duties as assigned by the Treasurer/CFO or designee.

Qualifications

Education

• Associate degree in Accounting, Business Administration, Finance, or a related field preferred.
• Equivalent combination of education and experience may be considered.

Experience

• Minimumoftwoyearsofpayroll,accounting,orrelatedfinancialexperiencepreferred.
• Payroll experience in public education or governmental organizations preferred.

Knowledge, Skills, and Abilities

• Knowledgeofpayrollpractices,accounting principles,and financial recordkeeping.
• Proficient understanding of the Uniform School Accounting System account codes.
• Familiarity with Ohio public school payroll requirements preferred.
• Proficiency with payroll systems, spreadsheets, and financial software.
• Strong mathematical, organizational, and analytical skills.
• Ability to maintain confidentiality and handle sensitive information.
• Strong communication and customer service skills.
• Ability to meet deadlines and manage multiple priorities.

Licenses/Certifications

• Payroll certification preferred but not required.

Physical Requirements

• Ability to sit, stand, walk, bend, and use standard office equipment.
• Ability to lift and carry up to 25 pounds occasionally.

Working Conditions

• Officeenvironmentwithfrequentinteractionwithemployees,administrators,and outside agencies.
• Occasionalovertimemayberequiredduringpayroll processing periods,fiscal year-end, and audits.

Position Type: Full-time
Job Categories:

Support Staff >
Accounting/Bookkeeping

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