Finance & Payroll Specialist: Detail-Oriented Coordinator

Primary Location Cincinnati, OH | 730 Oak St.

Work Schedule Tuesday – Friday, 9:00 AM - 4:00 PM

POSITION SUMMARY

The Finance Coordinator provides day-to-day administrative and transactional support to the organization’s finance and payroll functions across GRO Community and GRO Clinical Services. This position is responsible for maintaining accurate financial documentation, supporting payroll processing, entering and tracking accounts payable transactions, coding financial activity, and maintaining organized digital records. This position is responsible for being highly organized, detail-oriented, comfortable working with financial information, and able to independently manage recurring tasks while maintaining accuracy, confidentiality, and established deadlines.

ESSENTIAL DUTIES & RESPONSIBILITIES

Payroll Support

• Assist the Payroll Administrator with payroll preparation and processing activities.
• Review payroll-related information for completeness and accuracy prior to processing.
• Assist with entering payroll adjustments, employee changes, deductions, reimbursements, or other payroll-related information as assigned.
• Maintain organized payroll documentation and supporting records.
• Assist with identifying and resolving missing or incomplete payroll information.
• Maintain strict confidentiality of employee compensation and payroll information.

Accounts Payable & Receivable

• Enter invoices and bills into the finance system for both GRO subsidiaries.
• Ensure invoices are assigned to the appropriate entity, vendor, category, and supporting documentation.
• Maintain accurate digital copies of invoices, receipts, payment records, and related documentation.
• Track outstanding or incomplete invoices and follow up internally when additional information is required.
• Assist with maintaining accurate vendor records and accounts payable documentation.

Quick Books & Transaction Coding

• Review and code designated Ohio transactions within Quick Books.
• Assign transactions to the appropriate accounts, categories, programs, or cost centers based on established accounting procedures.
• Maintain appropriate supporting documentation for coded transactions.
• Identify transactions that are unclear, incomplete, duplicated, or require additional review and escalate them to the appropriate finance team member.
• Assist with transaction clean-up and reconciliation support as assigned.
• Maintain an organized electronic filing system for financial records across GRO entities.
• Upload, label, categorize, and archive financial documents according to established procedures.
• Maintain documentation necessary to support financial reviews, audits, and compliance activities.
• Assist with retrieving financial records and supporting documentation as requested.
• Support recurring finance deadlines and administrative projects.
• Perform additional finance and administrative duties as assigned.

Other Duties: Performs other related duties assigned to support departmental and organizational needs.

MINIMUM QUALIFICATIONS

Education

• Bachelor's degree in Accounting, Finance, Business Administration, or a related field preferred.

Experience

• Minimum of 1–2 years of administrative, finance, accounting, payroll, or accounts payable experience preferred.

Licensure / Certification

• Not applicable or required

Additional Requirements

• Previous experience handling confidential or financial information strongly preferred.
• Experience with Quick Books, , payroll systems, or similar financial platforms is a plus

KNOWLEDGE, SKILLS & ABILITIES

• Strong attention to detail and commitment to accuracy.
• Ability to work with confidential payroll and financial information.
• Strong organizational, time-management, and follow-through skills.
• Ability to independently manage recurring tasks and meet established…