Robotics Coordinator

We are seeking a detail‑oriented and highly organized Robotics Program Coordinator to support our Medical Affairs team. This role is critical in managing calendars, meetings, and consultant/contract processes to ensure operational efficiency across the department. This position is open to full‑time, part‑time, temporary, and contract employees.

• Provide administrative support to Medical Affairs Directors and the department.
• Manage calendars, meeting logistics, and scheduling needs.

• Collect and validate contract submission details, including contract type, duration, services, pay rate, and financial caps.
• CVs and consultant criteria.
• Conduct exclusion checks (OIG, FDA, SAM/EPLS).
• Prepare and submit required documentation for processing.
• Coordinate review processes for HCPs requiring special rate approval or those who are non‑physicians.
• Request or update Supplier IDs in relevant systems for new or inactive consultants.
• Process Schedule B documentation for completed services through internal systems.
• Submit out‑of‑pocket expense requests using appropriate platforms.

• Consulting Agreements
• Master Service Agreements

• Strong customer service mindset and commitment to high‑quality support.
• Excellent written and verbal communication skills; strong grammar and presentation abilities.
• Strong interpersonal skills.
• Proficiency in Microsoft Word, PowerPoint, Outlook, and strong typing capability.