Administrative Specialist

Overview

The Administrative Specialist provides high-level administrative and operational support to the Assistant Superintendent of Business Services and the Business Services Division Manager. This role requires sound judgment and strong organizational skills to support administrative, analytical, and project-based work, including budgeting, reporting, and strategic initiatives. The position works closely with Business Services Division sections such as Human Resources, Safety and Security Services, Stores and Fleet, and Training to ensure coordinated and efficient operations.

Responsibilities include managing calendars, communications, shared resources, procurement, travel, and training submissions. The Administrative Specialist serves as a central support role that helps advance division goals and operational excellence.

Exercising independent judgment, this employee performs highly responsible technical, administrative, and analytical duties in an assigned service area or department. The employee applies rules and regulations in the administration of city programs; researches and analyzes data for management systems, including budgeting, finance administration processes and personnel management. The employee provides highly responsible administrative assistance to an assigned department. Performs related duties as required.

The Administrative Specialist may specialize in one area, such as human resources or finance, or may have broader responsibility of multiple internal service functions. Incumbents may perform routine professional work with a fair degree of independence or may perform more complex work under closer supervision.