Administrative Receptionist
Listed on 2026-02-15
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Administrative/Clerical
Office Administrator/ Coordinator, Virtual Assistant/ Remote Admin -
Business
Office Administrator/ Coordinator
LOCATION:
Remote
WORK TYPE:
Full-Time
COMPENSATION:
Competitive pay with PTO
HOURS:
30-40 hours per week
Think “front desk” meets “mission control” — minus the desk, plus the systems.
Taft Systems is growing fast, and we’re looking for a highly organized, people-first Administrative Receptionist to support our sales, ops, and client communications teams.
You’ll be the first line of contact for leads and clients, the person keeping our inbox under control, and the go-to for keeping everything (and everyone) on track.
More Systems. More Problems.Taft Systems gives you one login to run your entire business—without the chaos.Position Details and Application Information
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About Us
We’re a small but mighty team of experts spread across the globe, united by a shared mission: helping small business owners thrive.
At Taft Systems, every team member has the flexibility and autonomy to do meaningful work, take ownership, and contribute their unique strengths. We may work independently, but we succeed together. Everyone rolls up their sleeves, shows up fully, and plays a vital role in making magic happen behind the scenes.
What You’ll Do
Answering emails, phone calls & inbox messages
Reaching out to new leads & project-complete clients
Handle domain purchases and renewals for clients
Assist the sales team by preparing and sending client proposals
Helping manage launch calendars
What You’ll Bring
Experience in customer success, account management, and High Level support
Strong communication skills—clear, professional, and empathetic
Confidence leading video calls and walking clients through software tools
Organized and self-motivated with strong follow-up habits
Familiarity with High Level (is a must) or similar CRM/marketing automation tools
Tech-savvy and eager to learn new systems quickly
This role is for you if:
You thrive in fast-paced environments
You’re a confident communicator who genuinely likes people
You’re detail-oriented, organized, and proactive
You’ve got experience in admin, customer service, or operations
You want to grow with a supportive, tech-forward company
Remote
Competitive Rates
Paid Time Off*
Opportunity for growth into a leadership or strategy role as we scale
The ultimate solution to streamlining your business and optimizing your systems to maximize impact and income!
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