Payroll Administrative Assistant

Job Type

Full-time

Description

Position Overview: The Payroll Administrative Assistant supports the payroll department by ensuring accurate employee records, assisting with payroll processing, and providing administrative support to maintain compliance with company policies and government regulations. This role requires strong attention to detail, confidentiality, and organizational skills.

Company Description: The Latin meaning of Auxilio is "to help" schools increase the efficiency of our services with unsurpassed routing, integration of new equipment, consistently launching updated safety measures and optimizing staff levels as our employees are the most important asset of our culture.

Benefits: Competitive wages, merit increases PTO, vacation, company paid holidays, 401-K, medical, dental and vision coverage.

Requirements

Key Responsibilities

• Payroll Support
• Assist in preparing and processing bi-weekly/monthly payroll.
• Verify timesheets, attendance records, and hours worked.
• Ensure accuracy of payroll data, including new hires, terminations, and employee changes.
• Respond to employee payroll inquiries and resolve discrepancies.
• Administrative Duties
• Maintain payroll files and employee records in compliance with company policies.
• Prepare payroll reports and distribute pay statements as required.
• Assist with filing, data entry, and document management.
• Support HR and finance teams with payroll-related projects.
• Compliance & Accuracy
• Ensure payroll practices comply with federal, state, and local labor laws.
• Assist with audits, reporting, and reconciliations as needed.
• Maintain confidentiality of employee information and payroll data.

Qualifications

• High school diploma or equivalent; associate's degree in accounting, Business Administration, or related field preferred.
• 1-2 years of payroll, HR, or administrative experience (preferred).
• Basic knowledge of payroll systems and labor laws.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook).
• Strong organizational, time management, and problem-solving skills.
• Excellent attention to detail and ability to handle confidential information.

Core Competencies

• Accuracy and reliability
• Confidentiality and discretion
• Strong communication skills
• Teamwork and collaboration
• Customer Service Orientation