Administrative Coordinator Associate - Lindner MOB Research HV

Job Description

Responsible for providing secretarial and general office duties. Develops spreadsheets and tracks data related to budgetary information. Provides computer support to the Central Service associates for all programs utilized in Central Service. Assignments may be of a confidential manner and require judgment and discretion at all times.

• Maintain personnel files for Central Service staff. Prepare file folders for new employees.
• Resource person for SARF forms. Enter and forward to correct individual when completed
• Maintain job descriptions in correct format.
• Maintain listing of assigned lockers for staff at Main and JSC.
• Collects documentation on attendance and completion of mandatory program
• Maintains confidentiality

• Typing/filling/general secretarial duties:
  • General correspondence.
  • Screens phone calls
  • Keep calendars including all standing meetings; schedules meetings.
  • Accuracy in typing and spelling is necessary.
  • Keep calendars including all standing meetings; schedules meetings.
• Types QA report
• Types memos, policies and procedures, minutes, and additional correspondence
• Types, photocopies, files, faxes, utilizes email, and distributes materials generated by Director and Manager.
• Files paperwork accurately
• Handles telephone information requests with courtesy, accuracy, and respect for confidentiality
• Researches and compiles reports as needed.
• Maintains meeting minutes and sign in sheet

• Collects data per instruction
• Develops and types spreadsheets for data collection
• Tracks trends and reports significant change
• Completes special projects and miscellaneous assignments as required
• Enters statistical data and prepares reports as required.

• Utilizing Lawson; orders, files and tracks the status of placed orders for Central Services. Tracks backorder and notifies the requestor of the status.
• Maintains and orders office supplies and break room supplies for Central Sterile, both Main and the JSC.
• Documents and returns equipment in need of repair or replacement.
• Maintains records of repairs of Washer Decontaminators and Sterilizers.

• Demonstrates proficiency in excel and word computer application
• Cooperative and willing to assist other
• Attentive to detail and accurate
• Well organized
• Works independently

Please describe any specialized knowledge or skills, which are REQUIRED to perform the position duties. Do not personalize the job description, credentials, or knowledge and skills based on the current associate. List any special education required for this position.

EDUCATION:

High School graduate or equivalent, Associates Degree preferred.

YEARS OF

EXPERIENCE:

1 year of office experience preferred

REQUIRED SKILLS AND KNOWLEDGE:
Good typing skills (40 wpm), Able to use telephone, fax machine and photocopier, Able to perform basic math skills. PC software, Microsoft Word, Excel and Power Point; spelling, math and filling skills. Excellent organization, communication, composition, interpersonal and telephone skills.

N/A