Administrative Support Specialist

Overview

Part-Time - Monday, Tuesday, Wednesday - 8:00AM - 5:00PM

The Administrative Support Specialist provides essential administrative and operational support to the Leadership Team. This role helps ensure smooth daily operations, accurate documentation, and timely completion of executive-level tasks. The ideal candidate is organized, detail-oriented, proactive, and comfortable balancing multiple priorities in a fast-paced environment.

Required

• Strong organizational skills with exceptional attention to detail.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint) and/or Google Workspace.
• Ability to manage competing priorities and meet deadlines.
• Strong written and verbal communication skills.
• Professionalism, reliability, and the ability to work independently on assigned days.

Preferred

• Experience in administrative support, operations, or office coordination.
• Experience supporting managers, directors, or executive-level leaders.
• Comfort with learning new systems, technology, and processes quickly.

• Administrative & Office Support
  • Assist with scheduling, meeting coordination, and calendar organization for Program Leadership.
  • Prepare and format documents, reports, presentations, and correspondence.
  • Manage shared inboxes, route inquiries, and track follow-up items.
  • Organize and maintain electronic files, shared drives, and internal documentation.
  • Support data entry, tracking logs, and basic information management tasks.
• Operations & Project Support
  • Assist with operational workflows, processes, and small internal projects.
  • Help gather information, compile updates, and monitor progress on executive priorities.
  • Coordinate logistics for internal meetings, trainings, and small events.
  • Support the development and distribution of internal communications.
• Executive Team Support
  • Track deadlines, ensure deliverables are completed, and send reminders as needed.
  • Prepare meeting materials, agendas, and notes.
  • Take accurate meeting minutes, summarize key discussions and document action items.
  • Conduct light research and pull data as requested by leadership.
  • Maintain confidentiality and handle sensitive information with discretion.

• Part-time onsite position working Monday, Tuesday and Wednesday from 8:00AM-5:00PM
• Collaborative and mission-driven team environment.

Best Point