Facilities Coordinator - Compliance

Overview

Job Title: Facilities Coordinator - Compliance

The Facilities Coordinator – Compliance provides administrative and compliance support for facilities management operations across assigned healthcare locations. This role focuses on documentation accuracy, preventive maintenance tracking, vendor inspection records, and regulatory readiness activities in support of healthcare accreditation and compliance standards, including The Joint Commission (TJC) and other accreditation organizations, CMS, and other applicable authorities. The position works closely with Facilities Managers and internal stakeholders to help maintain a safe and compliant environment of care.

Essential Functions and Responsibilities

• Audit the computerized maintenance management system (CMMS/F360) to ensure preventive maintenance activities are scheduled and documented at required intervals (monthly, quarterly, semiâ‘ual, annual).
• Verify that PMs and inspections are assigned to correct locations and aligned with applicable policies and regulatory requirements, including water management and temperature, humidity, and pressure monitoring.
• Track vendor and landlord inspection documentation and identify missing or incomplete records.
• Monitor deficiencies and assist with tracking corrective actions related to Life Safety, Physical Environment, and Environment of Care standards.
• Maintain regulatory documentation binders and electronic repositories to sup
• Support survey and audit readiness.

• Create, update, and track work orders within the CMMS.
• Monitor open work orders and follow up with assigned parties to obtain status updates.
• Schedule and document routine maintenance and repairs for building equipment.
• Assist Facilities Managers with documentation related to environmental or compliance related work orders as needed.

• Coordinate routine communication with vendors, landlords, and internal teams related to inspections, documentation, and compliance activities.
• Request and track vendor reports and required compliance documentation.
• Communicate status updates and documentation needs to Facilities Managers and internal stakeholders.

• Assist in compiling compliance reports, dashboards, and summary materials for leadership review.
• Support standardization efforts related to Environment of Care documentation and processes.
• Assist with internal audits and documentation reviews as directed.

• Attention to Detail
• Written and Verbal Communication Skills
• Time Management and Organization
• Customer Service Orientation
• Sense of Urgency
• Compliance and Documentation Awareness
• Team Collaboration

• High school diploma or General Equivalency Diploma (GED) required
• Associateâ™s or Bachelorâ™s degree in facilities management, building, healthcare administration, business, or a related field preferred

• Minimum of one (1) year of experience in an administrative, tenant services, or facilities support role
• Prior experience in a healthcare environment strongly preferred
• Familiarity with healthcare regulatory standards (TJC, CMS) preferred
• Experience with CMMS systems and documentation tracking preferred
• Prior customer service experience required

• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint)
• Understanding management agreements and contract languageâpreferred
• Working knowledge of computer software programs and base building systems
• Ability to manage multiple tasks and maintain accurate documentation
• Strong interpersonal and organizational skills
• Ability to exercise sound judgment

Cushman & Wakefield also provides eligible employees with an opportunity to enroll in a variety of benefit programs, generally including health, vision, and dental insurance, flexible spending accounts, health savings accounts, retirement savings plans, life, and disability insurance programs, and paid and unpaid time away from work. In addition to a comprehensive benefits package, Cushman and Wakefield provide eligible employees with…