Senior Administrative Assistant

Senior Administrative Assistant 1 – Full‑time – Cincinnati, OH

• Will efficiently proofread, edit, format, and produce documents using MS Word, Excel, PowerPoint, and Visio with emphasis on quality, adherence to our document standards, and overall grammatical correctness and consistency.
• Produce and assemble large PDF documents using Adobe Acrobat DC Pro, including converting to/from PDF, combining files, creating navigational tools, forms, and securing documents.
• Provide direct support to Executive(s) including calendar management, travel scheduling, expense report processing, etc.
• Act as the “face of the company” by performing front desk/receptionist duties to include greeting visitors, notifying staff, answering the main office phone, and routing calls with high accuracy while demonstrating company culture, values, image, and client service expectations.
• Perform general office managerial duties, including front desk administration, maintaining office equipment to enable timely high‑quality client deliverables, and maintaining common areas such as lobby, reception, kitchen/break areas and conference rooms.
• Route incoming packages and supplies to the appropriate work group.
• Demonstrate professionalism and the ability to work well under pressure and changing priorities; be deadline‑oriented, detail oriented, and maintain a positive “can do” attitude.
• Deliver administrative support in creating, editing, and producing hard copy documents and electronic deliverables, emphasizing quality control by reviewing documents for adherence to standards and grammatical correctness.
• Support travel arrangements, conference registration, and staff accreditation maintenance.
• Provide marketing support such as creating RFP responses and related documents.
• Assist with project administration.
• Schedule, coordinate, and support on‑ or off‑site conferences, meetings, teleconferences, and Teams meetings, including interaction with catering companies and setting up laptops and projection equipment.
• Act as building facilities liaison when any issues arise.
• Successfully take direction and manage multiple priorities with ease.
• Perform other tasks as requested.
• Travel to other Haley & Aldrich office locations occasionally.

• 4+ years of corporate work experience.
• Strong attention to detail to deliver high‑quality work products that meet document standards.
• Ability to respond promptly and effectively to external and internal clients and efficiently manage time to prioritize tasks.
• Excellent verbal and written communication skills, including grammar, punctuation, and exceptional interpersonal skills.
• Highly proficient with Microsoft Office applications (Word, Excel, PowerPoint, Outlook) and Adobe Acrobat Pro XI.
• Intermediate skills with SharePoint and MS Project.
• Familiarity with operating standard office equipment (phones, copier, printers, fax, LCD projector, etc.).
• Familiarity with email manipulation and file management (attachments, CD versions, document management, etc.).
• Proven track record of executive support with confidentiality.

Salary range: $29.00 – $33.00 hourly. Actual compensation will be based upon a variety of factors such as education, related work experience, certificates, skills, and current market conditions. Haley & Aldrich reviews salary ranges each quarter to assess competitiveness with the market.

Haley & Aldrich is an equal opportunity employer. All qualified applications will receive consideration for employment without regard to gender, race, age, disability, veteran, or any other legally protected status.