Administrative Coordinator Associate - Sterile Processing Dept - Main

Job Description

Responsible for providing secretarial and general office duties. Develops spreadsheets and tracks data related to budgetary information. Provides computer support to the Central Service associates for all programs utilized in Central Service. Assignments may be in a confidential manner and require judgment and discretion at all times.

• Maintain personnel files for Central Service staff. Prepare file folders for new employees.
• Resource person for SARF forms. Enter and forward to correct individual when completed.
• Maintain job descriptions in correct format.
• Maintain listing of assigned lockers for staff at Main and JSC.
• Collect documentation on attendance and completion of mandatory programs.
• Maintain confidentiality.

• Typing/filling/general secretarial duties.
• General correspondence.
• Screens phone calls.
• Keep calendars including all standing meetings; schedule meetings.
• Accuracy in typing and spelling is necessary.
• Types QA reports.
• Types memos, policies, procedures, minutes, and additional correspondence.
• Types, photocopies, files, faxes, utilizes email, and distributes materials generated by Director and Manager.
• Files paperwork accurately.
• Handles telephone information requests with courtesy, accuracy, and respect for confidentiality.
• Researches and compiles reports as needed.
• Maintains meeting minutes and sign‑in sheets.

• Collects data per instructions.
• Develops and types spreadsheets for data collection.
• Tracks trends and reports significant changes.
• Completes special projects and miscellaneous assignments as required.
• Enters statistical data and prepares reports as required.

• Utilizing Lawson; orders, files, and tracks the status of placed orders for Central Services. Tracks backorder and notifies the requestor of the status.
• Maintains and orders office supplies and break room supplies for Central Sterile, both Main and the JSC.
• Documents and returns equipment in need of repair or replacement.
• Maintains records of repairs of Washer Decontaminators and Sterilizers.

Knowledge and Skills
:
Demonstrates proficiency in Excel and Word computer applications, cooperative and willing to assist others, attentive to detail and accurate, well organized, works independently.

Education
:
High school graduate or equivalent; associate's degree preferred.

Years of Experience
:
One year of office experience preferred.

Required Skills and Knowledge
:
Good typing skills (40 wpm); ability to use telephone, fax machine, and photocopier; basic math skills; PC software proficiency (Microsoft Word, Excel, PowerPoint); excellent organization, communication, composition, interpersonal, and telephone skills.

Licenses & Certifications
: N/A