Project Archivist & Administrative Associate

Overview

Job Details Level: Experienced

Job Location:

Cincinnati Campus - Cincinnati, OH 45220
Position Type:
Full Time
Education Level: Graduate Degree
Salary Range: $55,000.00 - $60,000.00
Salary

Travel Percentage :
Negligible
Job Shift: Day

Hebrew Union College is North America’s premier institution of Jewish higher education and the center for professional leadership development within Reform Judaism.

• As a multi-campus academic and spiritual learning community, HUC builds vibrant, progressive Judaism in North America, Israel, and around the globe by:
• Studying the great issues of Jewish life, history, and thought with an open, egalitarian, inclusive, and pluralistic spirit
• Educating innovative and visionary clergy and professionals who embody the sustaining values, responsibilities, practices, and texts of Jewish tradition to inspire future generations
• Advancing the critical study of Judaism and Jewish culture in accordance with the highest standards of modern academic scholarship

At HUC, we are committed to fostering a culture grounded in inclusion, respect, diversity, academic excellence, and professional growth. We value collaboration, innovation, and mission-driven work that strengthens both our institution and the communities we serve.

The Hebrew Union College – American Jewish Archives Division seeks a highly organized, detail-oriented, and professional Archivist/Business Manager with an MLIS or equivalent degree and demonstrated experience in archival practices, administration, and financial operations within a nonprofit or cultural heritage environment.

This position plays a central role in supporting both archival and business operations of the American Jewish Archives. The successful candidate will manage a wide range of archival responsibilities, including arranging and describing manuscript collections, preparing finding aids, cataloging materials using professional archival standards, and providing reference and research assistance to both in-person and remote researchers. Additional archival and project-based duties may be assigned as needed.

In addition to archival responsibilities, the Archivist/Business Manager will support the financial and administrative operations of the division by assisting with budget tracking, invoice and payment processing, donor record management, and coordination of departmental programs and events. This role also serves as a liaison with vendors, caterers, maintenance personnel, donors, researchers, and institutional offices.

Success in this role requires exceptional organizational skills, professionalism, discretion, strong communication abilities, and the capacity to manage multiple priorities in a dynamic and collaborative environment. Preference will be given to candidates with prior experience working in a library, archives, museum, higher education, or other cultural heritage organization.

• Archives Support Responsibilities
  • Assist archivists with accessioning, processing, organizing, and reporting on archival collections
  • Arrange and describe manuscript and archival materials in accordance with professional standards
  • Prepare finding aids and catalog records for collections
  • Provide reference and research assistance to researchers both in person and remotely
  • Assist in preparing and organizing materials for exhibitions, public programs, digitization initiatives, and research use
  • Perform additional archival and project-based duties as assigned
• Financial and Business Operations
  • Oversee the processing of vendor invoices, payments, reimbursements, and purchase requests
  • Track incoming payments, donations, and departmental expenditures
  • Maintain accurate financial records and supporting documentation
  • Generate financial and administrative reports as needed
  • Assist with preparation and monitoring of departmental budgets
  • Maintain donor records and assist with gift tracking and acknowledgments
• Administrative Support
  • Maintain organized digital and physical records
  • Prepare correspondence, reports, spreadsheets, and presentations
  • Serve as a point of contact for vendors, donors, researchers, and institutional partners
  • Support departmental…