Documentation Coordinator

Job Title

Documentation Coordinator

3035671

Apex has an immediate need for a Documentation Coordinator to support a Quality team. This position is responsible for requesting, reviewing, and following‑up on documentation required for quality documentation on raw materials supplied to Erlanger. It will be accountable for maintaining the accuracy of the supplier documentation database data and work closely with quality, procurement, and business stakeholders to facilitate sustained compliance with up‑to‑date documentation.

• Generate email requests to vendors based on all materials purchased and request updated expired documents.
• Follow‑up with vendors for missing or inaccurate documentation.
• File documentation based on document and item type.
• Manage pending requests and identify missing documents.
• Review documentation for completeness and accuracy.
• Generate supplier‑specific emails as needed.
• Escalate vendor requests to procurement within the given timeframe.
• Upload and categorize documents based on predefined categories and required metadata.

• Work independently.
• Proficient in Excel, Outlook, and SharePoint.
• Remain flexible with changing requirements.
• Strong communication skills to build consensus and positive vendor relationships.
• Detail oriented.
• Ability to multi‑task while exhibiting strong organizational and prioritization skills.
• Quality and food safety experience preferred.

Everforth Apex Systems is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law.

Everforth Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law.