Administrative Assistant

Description We are looking for an Administrative Assistant to support daily office operations for a financial firm. This Contract position requires someone who can manage front-desk coordination, provide responsive administrative support, and maintain a welcoming experience for staff and visitors. The ideal candidate is organized, discreet, and comfortable handling multiple tasks in a fast-paced office setting.

Responsibilities:

- Coordinate business travel arrangements using company-approved tools and ensure itineraries are organized accurately.

- Prepare and submit expense documentation with close attention to detail and timeliness.

- Manage incoming phone lines by responding courteously, routing calls to the appropriate contacts, and recording messages when needed.

- Welcome clients and visitors in a courteous manner while helping maintain a secure and well-monitored reception area.

- Share accurate information with employees and guests to support smooth day-to-day communication.

- Organize conference room bookings and help keep meeting spaces scheduled efficiently.

- Receive packages and deliveries, then distribute or route items to the correct recipients.

- Sort and open incoming mail and assist with postal account-related tasks as part of office administration.

- Handle sensitive business information with a high level of confidentiality and discretion. Requirements - Prior experience in an administrative assistant, office support, or receptionist capacity.

- Ability to manage inbound calls professionally and provide strong front-office support.

- Proficiency with Microsoft Word and Microsoft Excel for routine administrative tasks and reporting.

- Experience creating or reviewing documents using Adobe Acrobat.

- Familiarity with coordinating travel arrangements and processing expense reports.

- Comfortable working with office systems and platforms, including Salesforce or similar administrative tools.

- Strong organizational skills, attention to detail, and the ability to manage multiple priorities effectively.

- Demonstrated professionalism, discretion, and clear communication skills in a business environment. Talent Match®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ()  and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit  for more information.

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