Deputy Clerk - Unclassified

Coordinates and prepares agendas for various committees of the City Council; staffs and maintains files of official correspondence; transcribes minutes of council and committee meetings; performs related clerical and administrative duties.

• English grammar, punctuation and sentence structure
• Standard office methods and practices including filing, scheduling, recordation and formatting information
• Use and application of various word‑processing computer software

• Type accurately
• Communicate with the public tactfully, both orally and in writing
• Compose business correspondence
• Plan and organize work; estimate time requirements accurately; set appropriate priorities
• Interpret complex information and instructions
• Maintain confidentiality of information from files, memos and conversations

• Establish and maintain effective work relationships with others
• Stay calm under time pressure and other typing or unusual circumstances

• Records minutes of committee meetings, conferences and hearings or transcribes from voice recordings; writes summaries of meetings, conferences and hearings
• Formats and types letters, reports, ordinances, resolutions and other documents, including complex legal or technical documents
• Types and proofreads, making corrections for grammar, spelling, punctuation and format errors; edits material written by others
• Files, retrieves and classifies information for filing; decides methods and manner in which files are organized; maintains confidential or restricted files
• Copies and collates information; distributes it to appropriate bodies
• Maintains and updates various manual and computerized records and/or information
• Tracks the status of various items under consideration by City Council
• Attends committee and City Council meetings; ensures that all material relating to council items and supporting documentation is present; forwards committee recommendations in the council calendar
• Maintains accounting records by receiving and posting financial source documents; prepares and processes payment of vouchers, certifies funds for office expenses
• Schedules meetings and hearings; maintains schedules; notifies others of scheduled commitments orally or in writing
• Coordinates and prepares agendas for meetings and hearings
• Provides information to the public either orally or in writing

• At least two years of paid advanced‑level clerical or administrative assistant experience
• Military education and experience may be substituted for college‑level coursework on a case‑by‑case basis in accordance with ACE Military Guide recommendations