Project Archivist & Administrative Associate

About Hebrew Union College Hebrew Union College is North America’s premier institution of Jewish higher education and the center for professional leadership development within Reform Judaism.

As a multi-campus academic and spiritual learning community, HUC builds vibrant, progressive Judaism in North America, Israel, and around the globe by:

Studying the great issues of Jewish life, history, and thought with an open, egalitarian, inclusive, and pluralistic spirit

Educating innovative and visionary clergy and professionals who embody the sustaining values, responsibilities, practices, and texts of Jewish tradition to inspire future generations

Advancing the critical study of Judaism and Jewish culture in accordance with the highest standards of modern academic scholarship

At HUC, we are committed to fostering a culture grounded in inclusion, respect, diversity, academic excellence, and professional growth. We value collaboration, innovation, and mission-driven work that strengthens both our institution and the communities we serve.

Position Summary The Hebrew Union College – American Jewish Archives Division seeks a highly organized, detail-oriented, and professional Archivist/Business Manager with an MLIS or equivalent degree and demonstrated experience in archival practices, administration, and financial operations within a nonprofit or cultural heritage environment.

This position plays a central role in supporting both archival and business operations of the American Jewish Archives. The successful candidate will manage a wide range of archival responsibilities, including arranging and describing manuscript collections, preparing finding aids, cataloging materials using professional archival standards, and providing reference and research assistance to both in-person and remote researchers. Additional archival and project-based duties may be assigned as  addition to archival responsibilities, the Archivist/Business Manager will support the financial and administrative operations of the division by assisting with budget tracking, invoice and payment processing, donor record management, and coordination of departmental programs and events.

This role also serves as a liaison with vendors, caterers, maintenance personnel, donors, researchers, and institutional offices.

Success in this role requires exceptional organizational skills, professionalism, discretion, strong communication abilities, and the capacity to manage multiple priorities in a dynamic and collaborative environment. Preference will be given to candidates with prior experience working in a library, archives, museum, higher education, or other cultural heritage organization.

Essential Responsibilities Archives Support Responsibilities Assist archivists with accessioning, processing, organizing, and reporting on archival collections

Arrange and describe manuscript and archival materials in accordance with professional standards

Prepare finding aids and catalog records for collections

Provide reference and research assistance to researchers both in person and remotely

Assist in preparing and organizing materials for exhibitions, public programs, digitization initiatives, and research use Perform additional archival and project-based duties as assigned

Financial and Business Operations Oversee the processing of vendor invoices, payments, reimbursements, and purchase requests

Track incoming payments, donations, and departmental expenditures

Maintain accurate financial records and supporting documentation

Generate financial and administrative reports as needed

Assist with preparation and monitoring of departmental budgets

Maintain donor records and assist with gift tracking and acknowledgments

Administrative Support Maintain organized digital and physical records

Prepare correspondence, reports, spreadsheets, and presentations

Serve as a point of contact for vendors, donors, researchers, and institutional partners

Support departmental communication and day-to-day administrative operations

Program and Event Coordination Coordinate lectures, receptions, meetings, public programs, and special events

Prepare and distribute invitations, announcements, and event communications

Track RSVPs and maintain attendee records

Coordinate event logistics with caterers, facilities staff, and maintenance personnel

Assist with onsite event management, setup, and hospitality

Required Qualifications

MLIS or equivalent degree

Minimum of one year of experience in an administrative, business, financial, or office management environment

Preferred experience working with accounting software, donor management systems, or database platforms

Proficiency with Microsoft 365 applications, particularly Excel, Word, Outlook, and Teams Demonstrated ability to manage multiple projects and deadlines simultaneously

Strong organizational, interpersonal, and written communication skills

Ability to handle confidential information with professionalism and discretion

Strong attention to detail and accuracy

Preferred…