Administrative Assistant

Description We are looking for a detail-oriented Administrative Assistant/Executive Assistant to join our team in Cincinnati, Ohio. In this long-term contract role, you will play a pivotal part in supporting office operations and property management activities. The ideal candidate will bring strong organizational skills, a customer-focused approach, and the ability to ensure compliance with established policies and procedures.

Responsibilities:

- Organize and coordinate meetings, events, and schedules to ensure smooth operations.

- Prepare and manage bid proposals, service contracts, and invoices while assisting with compliance in property management processes.

- Review and code invoices for approval by the Property Manager to maintain accurate financial records.

- Oversee office supply inventory to ensure the office remains stocked and operational.

- Maintain contract administration systems, including tracking and filing contracts and certificates of insurance.

- Monitor property maintenance work orders and generate monthly status reports for the Property Manager.

- Administer the property purchase order system and maintain lease and contract files.

- Foster positive tenant and client relationships while tracking and addressing service calls.

- Assist in preparing monthly, quarterly, and annual management reports, including budget documentation.

- Process tenant bill-back invoices, staff hours, and check requests while ensuring accuracy and compliance. Requirements - Proven experience in administrative roles, preferably within property management or office settings.

- Strong customer service skills with the ability to build positive relationships.

- Proficiency in Microsoft Office Suite and familiarity with contract administration software.

- Knowledge of accounts payable processes, including invoice coding and review.

- Exceptional organizational skills to manage files, reports, and property systems effectively.

- Ability to monitor and track work orders, contracts, and insurance certificates.

- Solid understanding of budgeting and report preparation.

- Effective communication skills, both written and verbal, to handle correspondence and tenant interactions. Talent Match®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ()  and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit  for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ()  and Privacy Notice () .