Senior Administrative Assistant

Senior Administrative Assistant 1

Location:

Cincinnati, OH.

This is a full‑time position with a nationwide administrative team. Join us in Cincinnati to be part of an exciting, growing office.

• Proofread, edit, format, and produce documents using MS Word, Excel, PowerPoint, and Visio with emphasis on quality and consistency.
• Produce and assemble large PDF documents with Adobe Acrobat DC Pro, including converting, combining, and creating forms.
• Provide direct support to executives, including calendar management, travel scheduling, and expense report processing.
• Act as the “face of the company” by greeting visitors, answering the main office phone, and routing calls.
• Perform front desk and general office administrative duties, maintaining office equipment and common areas.
• Route packages and supplies to the appropriate work group.
• Demonstrate professionalism, work well under pressure, and maintain a positive attitude.
• Deliver administrative support for hard copy and electronic deliverables, reviewing documents for adherence to standards.
• Support travel arrangements, conference registration, and staff accreditation.
• Provide marketing support such as creating RFP responses.
• Assist with project administration.
• Schedule and support on‑site and off‑site conferences, meetings, teleconferences, and Teams meetings, including catering and equipment set‑up.
• Act as building facilities liaison when issues arise.
• Successfully take direction and manage multiple priorities with ease.
• Perform other tasks as requested.
• Occasionally travel to other Haley & Aldrich office locations.

• 4+ years of corporate work experience.
• Strong attention to detail to deliver high‑quality work products that meet document standards.
• Able to respond promptly and effectively to external and internal clients and manage time to prioritize tasks.
• Excellent verbal and written communication skills, including grammar and punctuation.
• Highly proficient with Microsoft Office (Word, Excel, PowerPoint, Outlook) and Adobe Acrobat Pro XI.
• Intermediate skills with SharePoint and MS Project.
• Familiarity with standard office equipment (phones, copier, printers, fax, LCD projector).
• Familiarity with email file manipulation: attachments, CD versions, document management.
• Proven track record of executive support with confidentiality.

Salary range for this position in Cincinnati, OH is $29.00 - $33.00 hourly.

We offer excellent career growth, a highly competitive total compensation plan, and a solid benefits package.

Haley & Aldrich is an equal opportunity employer. All qualified applications will receive consideration for employment without regard to gender, race, age, disability, veteran, or any other legally protected status.