Athletics Operations Manager

Since 1920, Mount St. Joseph University has provided an education that is based on interdisciplinary liberal arts and professional curricula emphasizing mission, values, integrity, and social responsibility. Faculty and staff deliver high-quality academics, hands-on experiential learning, and personalized attention to support student success. Join our award-winning team, recognized as a 'Best College to Work for,' and be part of a vibrant culture that places a premium on collaboration and belonging.

Position Purpose

The Athletics Operations Manager provides critical operational leadership and administrative oversight for the Department of Athletics and Recreation, ensuring effective budget stewardship, compliance with university policies, and seamless coordination of departmental logistics, events, and business operations in support of Mount St. Joseph University's mission and student-centered athletic experience.

Key Responsibilities

Administrative Operations, Compliance & Office Management

* Serve as the department's primary point of contact for employees, students, prospective students, families, and external stakeholders, providing professional customer service and administrative support.

* Manage the appointment calendar and scheduling logistics for the Vice President and Director of Athletics.

* Prepare, edit, proofread, and distribute departmental documents, reports, proposals, correspondence, spreadsheets, and publications, including proofreading materials produced by the Sports Information Office.

* Maintain strict confidentiality and secure handling of sensitive student and employee records in accordance with university policies and applicable regulations, including FERPA, HIPAA, and disciplinary records.

* Oversee adherence to university administrative policies, procedures, and operational standards within the department.

* Coordinate office operations across all athletic facilities, including supply inventory management, equipment oversight, and submission of maintenance and service requests as needed.

* Assist with departmental mailings, communications to prospective students, and general correspondence.

* Maintain organized office systems, records, and filing processes to ensure operational efficiency and accessibility.

Athletics Compliance & Operational Coordination

* Coordinate administrative processes related to NCAA compliance documentation, ensuring accuracy, completeness, and alignment with official team rosters prior to each athletic season.

* Support departmental compliance efforts by monitoring documentation requirements and facilitating timely completion of required reporting.

* Coordinate logistical arrangements for athletic contests and departmental operations, including communication and scheduling with game officials and external event personnel.

* Facilitate operational details necessary for the seamless execution of athletic events and related departmental activities.

Event Management, Executive Support & Travel Coordination

* Lead the planning and coordination of the annual Athletic Hall of Fame Dinner, including communication with inductees, families, alumni, and event guests; collaboration with campus and external partners on menu planning, invitations, programs, décor, and event logistics to ensure successful execution.

* Coordinate business travel arrangements for Athletic Department leadership, ensuring timely scheduling and adherence to university travel procedures and budget guidelines.

* Schedule employee candidate interviews and coordinate associated travel and hospitality arrangements to support departmental recruitment efforts.

* Partner with internal university departments and external vendors to manage event-related logistics, communications, and operational details that enhance departmental engagement initiatives.

Financial Operations & Budget Stewardship

* Manage day-to-day budget activity for the Department of Athletics and Recreation, ensuring fiscal accuracy, compliance with university policies, and effective stewardship of departmental resources.

* Oversee monthly credit card reconciliation for coaching staff and review purchasing activity for compliance with…